Job Description
ENTREC Alberta is currently recruiting a full-time Accounting Administrator to join its accounting team in Downtown Calgary.
In your position as Accounting Administrator, you will handle credit card reconciliation duties for our business units Entrec Alberta, LaPrairie Crane & Northland Fleet Services, and provide additional support to our Entrec Alberta accounts payable team, assisting with full-cycle accounts payable duties.
In this role, excellent verbal and written communication is necessary. Candidates must feel comfortable engaging with their colleagues and senior management on a regular basis. Please note, this is a full-time, in-office position.
Responsibilities:
Credit Card Related Duties:
- Communicate daily with field staff and off-site administrators.
- Send out monthly statements to designated contacts.
- Collect transaction receipts from cardholders.
- Code transaction receipts.
- Track transaction coding in designated accounting spreadsheets.
- Post credit card coding in our accounting system, Explorer Eclipse.
- Digitally file credit card reconciliation back-up information.
- Apply temporary credit card limit increases upon Management approval.
- Pull data from our Commercial Card Platform and create reports upon request.
- Complete credit card audits upon request from Management.
Accounts Payable:
- Complete full-cycle accounts payable duties: review purchase orders (POs), review and post invoices, ensure proper coding, reconcile monthly vendor statements and process payments (via cheque / EFT / ACH).
- Enter AP data into our accounting system, Explorer Eclipse.
- Coordinate and review cheque runs with the Senior Controller and generate payment to vendors on a routine schedule.
- Communicate with field personnel and vendors to gather any required data for invoice investigation and payment.
- Respond to external vendors and internal inquiries regarding all aspects of the accounts payable process, including processing invoices for payment.
- Reconcile and code credit card transactions.
- Assist with month-end closing and accruals.
- Develop and maintain a filing system for financial information, records and documents.
- Ensure vendor information is up to date and that vendor accounts are reconciled.
- Monitor account balances, track expenses, prepare necessary reports to meet month-end deadlines.
- Remain confidential when restricted information is provided and ensure all proper procedures are followed when maintaining or providing information.
- Perform various other accounts payable related duties as required by Management.
Other accounting administration related duties will be assigned as required.
Requirements:
- 3+ years of accounting experience. Credit card reconciliation and accounts payable experience is an asset.
- Degree, diploma or certification related to accounting, accounts payable or business is an asset.
- Excellent verbal and written communication skills.
- Comfortable interacting and asking questions to Senior Management on a regular basis.
- Working knowledge of all Microsoft Office Software (Excel, Word, Outlook etc.).
- Comfortable learning new software.
- Comfortable interacting with vendors on a daily basis.
- Excellent organization and time-management skills.
- Able to multi-task and work with minimal supervision.
- Able to work in a team setting, together with other LAPRAIRIE business units.
- Working understanding of job costing is an asset.
ENTREC Alberta is a member of LaPrairie Group of Companies, providing heavy hauling transportation services to customers across Western Canada and the US.
LaPrairie Group of Companies (LAPRAIRIE), established in 1982 as a one-crane, two-man operation in Tumbler Ridge, BC, has grown into a 700+ employee operation offering full-service crane and rigging, heavy hauling, highway and bridge maintenance, aggregate production, frac sand mining and distribution services. This 100% Canadian, family-owned group of companies services the Canadian and northeastern USA markets through its various subsidiaries: LaPrairie Crane, LaPrairie Works, LaPrairie Oilfield, LaPrairie Rock, LaPrairie Haul, Canadian Silica Industries, Northland Fleet Services, Capstan Hauling and Entrec Alberta.
Apply
Go Back