Job Description
Position: Accounting/Administrative Assistant
Location: Ottawa - This is not a remote position
Do you enjoy making a difference serving others working in a respectful and supportive environment? Do you desire a position where you can be the “go-to” payroll and invoicing expert?
Team Choice has served Eastern Ontario families who need homecare since 2011 with 5-Star Google ratings from clients and staff members. We attract and retain high-performing individuals who are interested in making an impact, driving meaningful change, and being part of a fast-paced and collaborative environment. We are seeking a permanent part-time Accounting/Administrative Assistant with potential to move into a full-time position. Must be available to work in our office Monday, Tuesday and Wednesday, 9am - 4pm daily.
Team Choice offers:
- A mutually encouraging and caring environment
- Paid personal and sick leave
- Extensive 1:1 training
- RRSP contribution matching program
- Competitive compensations
- Professional development opportunities to grow with the company
Duties and Responsibilities: Include, but are not limited to:
- Process weekly, bi-weekly, and monthly invoicing and payroll using our scheduling system (AlayaCare) and QuickBooks Desktop in compliance with legislative and regulatory requirements.
- Respond to payroll and billing inquiries from employees and government agencies.
- Submit periodic employee and Government fillings such as T4's, T2200's, EHT returns, and Record of Employment (ROE) as needed.
- Resolve problems and investigate, reconcile, and correct payroll and financial discrepancies.
- Prepare and send reports for management and insurance clients as required.
- Reconcile and record payments from clients, insurance companies, and Home and Community Care Support Services (HCCSS).
- Review, investigate, and resolve billing rejections from HCCSS.
- Contact clients with past due accounts and implement collections procedures if necessary.
- Continually strive to find efficiencies in the payable / receivable processes.
- Cross-train and provide backup for other Team Choice office functions.
Qualifications/Requirements:
- We welcome third-year and higher Business Administration and Accounting students and graduates from post-secondary institutions who desire to put into practise their vocational training.
- Able to work year-round.
- Ability to progress to full-time work as you and Team Choice progress.
- At least 1 year of work experience in an accounts payable/receivable function.
- Accurate and efficient computer data-entry skills.
- Attention to details.
- Microsoft Office Software competency.
- Experience with QuickBooks Desktop.
- Superior Customer service skills.
- Fluent oral and written English communication.
- Tact and diplomacy in professional interactions.
- Be available to be on call (paid) to provide telephone support to clients and caregivers after hours on a rotating basis (Home-based, and approximately 1 week/weekend per eight week cycle)
- Work under pressure of tight timelines.
Desirable Abilities:
- French-English bilingual fluency.
- Experience working in a small-team environment
- Experience in using ERP (enterprise resource planning) systems
Job-Type: Permanent Part Time
Part Time Hours: Monday, Tuesday, Wednesday 9am-4pm
Pay: From $21.00 per hour
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