Job Description
Who Can Apply?:Internal (DCC Employees) and External (General Public)Salary Range:$45,976- $62,068Employment status:ContinuingTerm Length:Security Level:SecretLanguage Requirement:Bilingual PreferredClosing Date:02/08/23Country:CanadaReporting to (Title):Coordinator, Regional Administration and Industrial SecurityDCC is proud to be recognized by Forbes on their 2022 list of Canada’s Best Employers!
The Administrative Assistant, Industrial Security, provides administrative support to DCC’s industrial security program. The incumbent provides high-quality, timely, efficient and effective administrative services, including gathering, reviewing, entering, tracking and maintaining security screening and clearance information. The Administrative Assistant, Industrial Security responds to inquiries from internal and external clients. The incumbent upholds DCC values and positively represents the corporation.
KEY AND PERIODIC ACTIVITIES
The duties and responsibilities listed below are representative but not all-inclusive:
Primary
- Administer the flow of security screening documents and information
- Review security forms submitted by industry
- Enter, update, review, verify, amend, retrieve, track and maintain security screening and clearance information
- Gather statistical and other information to generate reports in support of security registration activities
- Research and respond to inquiries, and serve internal and external clients
- Provide advice, guidance and assistance to other employees on the use of electronic tracking, reporting and information systems and databases
- Carry out document and records management
Other
- Demonstrate work processes and procedures to other employees
- Other duties as assigned
SKILLS
General and Specific Knowledge
- Administrative best practices
- Knowledge of the Government of Canada Industrial Security Program
Formal Education and/or Certification(s) and Experience
- Minimum: high school diploma with three years’ relevant experience, or the equivalent
Abilities
- Use applicable computer software and operating systems
- Manage multiple deadlines and priorities
- Demonstrate attention to detail and work independently
- Be bilingual (English and French)
DEVELOPMENT AND LEADERSHIP
- Provide functional advice and guidance to employees
WORKING CONDITIONS
- Typical office environment with occasional travel
To begin a career with Defence Construction Canada (DCC), you must be a Canadian Citizen or a permanent resident of Canada. As a condition of employment with DCC, a minimum reliability security status clearance is required and some roles may require secret security status clearance.
DCC is responsible for the Personnel Security Clearance process. Typically to be eligible for a "Reliability" clearance, you must have five years of verifiable background information and to be eligible for a "Secret" clearance, you must have 10 years of verifiable background information. The process usually involves reference inquiries, verification of qualifications, criminal records checks, and credit checks (as required) and may require fingerprints. For more information about obtaining a security clearance, please review the Standard on Security Screening.
The appropriate security clearance is a condition of employment and it is the candidate’s or employee’s responsibility to ensure, they are able to obtain and maintain their required security level clearance to begin or continue their employment with DCC. Failure to obtain or maintain, the appropriate level of security clearance means either the candidate or employee will not receive a job offer, the conditional offer will be rendered null and void or their employment will be terminated with cause. A thorough security clearance process will be applied to all candidates or employees considered for an appointment; this process includes inquiries, verifications and assessments regarding matters such as, but not limited to:
DCC's Code of Business Conduct (Code) is a condition of employment. It serves to enhance public confidence in the integrity of DCC Employees and provides clarity to Employees on a number of issues, including real or perceived conflicts of interest. Before applying to this (or any) position at DCC, candidates shall familiarize themselves with the Code, because new employees are required to certify that they have read, understood, and agreed to observe the Code upon commencing work at DCC. Employees are further required to review their obligations under the Code and notify the President's Office of any changes in their circumstances at the earliest possible opportunity, and to complete the Annual Update once a year.
Be part of a diverse and inclusive workplace!
At DCC, we are committed to ensuring everyone has a voice and can be their authentic selves in our workplace. We actively encourage applications from all, including but not limited to, women, Indigenous Peoples, persons with disabilities, visible minorities and members of the LGBTQ2+ community. We also welcome applications from those who are not Canadian citizens who are eligible to work in Canada and have at least 5 years of verifiable background information.
DCC is an equal opportunity employer and will consider all requests for accommodation based on a medical contraindication, religion or another prohibited ground for discrimination under the Canadian Human Rights Act. Should you require accommodation, please email careers@dcc-cdc.gc.ca.
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