Job Description
GENERAL ADMINSTRATIVE ASSISTANT II
Job Posting #: 922215
Union: Non-Union
Site: University Centre, Toronto Rehab Institute
Department: MSK & Multisystem
Reports to: Manager, Program Services
Hours: 37.5 hours per week
Wage range: $23.28- $29.10 per hour (Start rate: to commensurate with experience and cosnsistent with UHN compensation policy)
Status: Permanent Full-Time
Shifts: Days
Posted Date: July 13th 2023
Closing Date: July 27th 2023
The University Health Network, where “above all else the needs of patients come first”, encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of ground breaking firsts and a purpose of “Transforming lives and communities through excellence in care, discovery and learning”, the University Health Network (UHN), Canada’s largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world.
Position Summary
The Toronto Rehabilitation Institute, a leader in adult rehabilitation and complex continuing care, is Canada’s largest adult rehabilitation hospital. Bringing together innovative patient care, groundbreaking research and diverse education to help people overcome or recover from disabling injury, illness or age-related conditions Toronto Rehab is located at four sites: University Centre (550 University Ave.), Lyndhurst Hospital and Toronto Rehab’s Cardiac and Stroke Centre (Rumsey Road) and the Bickle Centre (Dunn Ave). Find out about our purpose, values and principles here.
The GENERAL ADMINISTRATIVE ASSISTANT II exercises judgment and independence in the performance of secretarial activities.
Duties
Utilizing knowledge of medical terminology and advanced functions to provide word processing/typing services to facilitate the production of moderate and/or complex documents/materials for assigned personnel;- Performing reception responsibilities; maintaining written and/or electronic calendar/schedule;
- Administering and monitoring billing procedures and departmental budgeting records;
- Ensuring efficient operation of the office, within the scope of authority;
- Modifying and maintaining electronic and paper information filing/retrieval methods, systems and/or formats;
- Providing functional supervision to lower classified clerical position(s);
- Performing clerical support functions;
- Performing cross-functional responsibilities, as required;
- Performing other duties consistent with the job classification, as assigned.
Qualifications
- Completion of Grade XII or recognized equivalent
- Completion of a post- secondary office administration program at the diploma level or equivalent
- Three (3) years related administrative support experience
- Previous on-the-job computer/word-processing, database and spreadsheet software experience ; experience in a Microsoft Office environment preferred
- Previous supervisory experience preferred
- Experience working in a health care environment an asset
- Very good organizational and time management skills
- Very good interpersonal and customer service skills
- Very good verbal and written communications skills
- Good knowledge of health care, organizational/office practices, procedures and standards
- Ability to produce high quality work in accordance with Hospital standards
- Ability to maintain confidentiality
- Ability to work well under pressure and use good judgment in assessing difficult situations
- Knowledge of medical terminology an asset
- Vaccines (COVID-19 and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.
Why join UHN?
In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.
Competitive offer packages- Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
- Close access to Transit and UHN shuttle service
- A flexible work environment
- Opportunities for development and promotions within a large organization
- Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)
Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.
UHN is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known in advance. Any information received related to an accommodation will be addressed confidentially.
University Health Network thanks all applicants, however, only those selected for an interview will be contacted.
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