Job Description
We are seeking an experienced, highly motivated, independent and highly organized person to fill the role of full-time Billing Specialist to provide excellent service to our customers and undertake accounts receivables activities within our billing department.
This position requires a super-organized, proactive, reliable person to anticipate and meet the needs of customers and the company. Strong skills in customer service, problem solving, multitasking, prioritization, policy and procedure compliance, data / information management and billing / finance are needed for success. Must be experienced working in high volume fast paced high volume environments.
*Only those candidates with accounts receivable and customer service experience will be considered*
This is a full-time position. Remote work may be considered, applicants must reside in Ontario, Canada
Fixed Working Hours: 8:30 am – 5:00 pm Monday to Friday, 37.5 hrs/wk
Compensation: $56,000 starting salary plus annual Health Spending Account and extended health coverage available after successful completion of 3 month probationary period
Clean Cut Energy (www.cleancutenergy.ca) is a small local Guelph-based business with strong core values. We are a certified B Corp and Living Wage business. We are committed to supporting our community through charitable contributions, helping our customers save money and supporting our environment through water and resource conservation. We are leaders in technical innovation with proprietary development of the WATERfactor System technology providing cutting edge wireless utility monitoring which works with easy-to-use online software that customers can access their utility usage data. We are looking for someone who is like minded and wants to grow with our business and be part of our team long term.
You have:
Post-Secondary education in Administration, Business, Accounting, Paralegal or other discipline with equivalent experience
3+ years of relevant experience
strong computer (MS Office and Google) and database skills, specifically with spreadsheets
experience working in fast paced high volume environments
ability to interpret and follow corporate policy and procedures
ability to review, interpret and apply legal policy and documents
experienced with Accounts Receivable (billing / finance)
experienced or knowledgeable in arrears management / collections
very high attention to detail with a focus on accuracy with large volumes of information
strong ability to work with numbers
strong problem-solving skills with the ability to investigate and resolve issues
strong communication and customer service skills
conflict resolutions skills
highly organized
very strong time management and prioritization skills with many tasks and fluctuating workload levels
demonstrated experience working independently and dependably
friendly, helpful and patient
a professional customer service telephone manner
work well independently as well as in a team
self-motivated and takes ownership of work
clean criminal record supported by Criminal Record Check
Responsibilities include:
taking customer calls and emails - addressing account and billing related questions, providing information and resolving billing issues
responding to emails and calls from clients (Property Managers and Developers)
implement CCE Customer Complaints Policies & Procedures
addressing high bill inquiries through assessment of utility usage and billing rates
identifying billing errors and requesting bill correction from management
maintain accurate database of client files including information regarding contact, payments and communication
opening and closing customer accounts
identifying and documenting account issues for resolution
maintain an ongoing up to date status of onboarding activities for new buildings
ensure all other administrative tasks are completed associated with a new building (i.e., create building folder, add new building information such as fees and rates to the system, calculate % savings fee)
ensure Welcome Packages are created and always up to date with current information such as administrative fee changes (updated once a year)
undertake collections calls and emails seeking resolution of payment
consistently, communicate and enforce Arrears Management Policies with customers
implement Tenant Arrears Policy which include tenant account closures, balance transfers to owners, risk of eviction notices
issuing arrears notices to customers
draft and issue Arrears Payment Agreements with customers, developing and outlining payment terms and conditions for customer sign off
oversee tracking and compliance with signed Arrears Payment Agreements, issuing warning notices or notices of Agreement termination when customer defaults
draft and issue Notice of Lien (NOL) supporting documentation packages to solicitor
liaise with solicitors regarding Notice of Lien and / or Registered Liens
responding to Property Management Inquiries with arrears status updates
draft and issue utility Disconnection Notices in accordance with OEB regulations and CCE Disconnection Policy & Procedures
coordinate utility disconnection activities with Electrician
coordination with contractor (i.e., plumber) to undertake install and repair work
scheduling meter installation or wire repair appointments for technical staff
generating Work Requests (meter or wire repairs) for technical staff
generate meter reading requests for technical staff
assisting with the development and updating of operational policies and procedures
review and contribute to Conditions of Service updates annually
preparation of letters and summaries
work in accordance will all CCE company policies and procedures
attend team meetings and regular touch-in calls
general office duties as assigned
Application deadline is 5 pm on Monday July 31st. Applicants will be screened as they come in so we encourage applying early.
Our online application will give you the option to apply to this role as a complete person – not just a resume. The application will assess your qualifications, personality traits and workplace preferences, and should take 10 to 15 minutes to complete. After submitting, you'll receive an email inviting you to log in and view your assessment results.
We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us with the “Help” button in the application.
Only those candidates selected for an interview will be contacted.
By submitting your application you confirm that all information provided is correct and accurate. Any false claims or misleading information will result in refusal of your application.
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