Job Description
Sterling Bulk Billing and Order intake Clerk
We are an independent Petroleum Wholesaler with a Transportation and Equipment division. We provide and deliver a variety of clean fuels such as; aviation fuels, diesel fuels and gasolines. We are a growing innovative group of companies with a culture of excellence and continuous improvement to assure we are meeting the needs of all our customers across Canada. We are headquartered in Langley, British Columbia and with remote offices across the country.
Position Overview:
The billing clerk candidate will join our trucking division and be a valuable team member within our accounting and administration team in Langley. The responsibilities include managing the flow of driver envelopes, billing, accounts payable, tracking expenses and ensuring the integrity of the data being entered is correct. This position carries a large volume of data entry and requires a key sense of financial accuracy. We also anticipate the candidate to be fully integrated into our accounting department with the ability to be cross trained in other areas.
Employment Description:
· Process driver envelopes using TMS software. Tracking their hours and billing each delivery.
· Process invoicing in an accurate and timely manner.
· Cross checking driver hours, trips against GPS for verification.
· Reconciling vendor accounts, manage approved and disputed invoices and follow up for all outstanding matters.
· Intake orders via email and telephone, logging them into TMS and our schedule.
· Work closely with dispatch and sales operations with regards to inventory and pricing discrepancies.
· Liaises with vendors to investigate and resolve discrepancies.
· Answer e-mails and telephone calls from vendors regarding their accounts.
· Manage general accounting inbox and address items as necessary.
· Maintain and reconcile inventory record.
· Data entry of all AP, AR and Freight invoices into our tracking system.
· At times be cross trained across companies to assist with general accounting when necessary.
· Filing and general accounting administrative tasks as required.
· Know how to cover accounts receivable and office administrative duties.
We are looking for:
· Minimum of two to three years’ experience in a similar role or an equivalent combination of education and experience.
· Post-secondary completion.
· General knowledge of Simply/Sage50 Accounting software.
· Experience with trucking software will be favoured.
· Solid communication skills – both written English and verbal; ability to communicate effectively throughout all levels of the organization.
· Have a professional attitude and a willingness to learn.
· Have fluid experience in excel and be able to navigate basic formulas.
· Proficiency in Microsoft Word and Outlook.
· Detail-oriented with a high level of accuracy. Strong organizational and time management skills and the ability to work in a fast paced, high volume environment.
What we offer:
· Salary: From $52,000.00 per annum.
· Medical, Dental and Vision care benefits
· Cell phone Plan
· Wellness Plan
· Company gas discount program
· Paid Vacation – 2 weeks first year.
· In addition to remuneration, we provide a positive and flexible work environment. We enjoy celebrating our amazing team, whether that be team lunches, community focused events and team building days.
Job Types: Full-time, Permanent
Salary: From $52,000.00 per year
Schedule:
- Monday to Friday
- Weekends as needed
Experience:
- Billing: 2 years (required)
Work Location: In person
Application deadline: 2023-07-28
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