Job Description
At Toronto School of Management (TSOM), we believe in perfectly planned and delightfully detailed events. We are searching for an experienced event planner to help us maintain our reputation for memorable events by managing the production from concept through completion. The ideal candidate should be passionate, creative, and detail oriented, and dedicated to providing superb client service at every turn. This role requires someone with expertise in all aspects of event, meeting, and conference planning, including cost containment, venue scouting, equipment logistics, room setup, and a wealth of best practices. The incumbent should also have excellent leadership skills and the ability to delegate responsibilities to meet quality expectations. The best fit for our company is an event planner who can manage the daily details with big-picture thinking to ensure truly unique experiences.
Specific Responsibilities- Manage all aspects of event planning meeting strict deadlines and budget demands
- Nurture and build relationships with vendors, venues, and other industry contacts to craft and implement creative and logistical aspects of all events
- Stay current, and often ahead of the curve, on event planning, design, and production trends, proactively identifying and solving operational challenges
- Establish standard procedures and train staff to execute them
- Comply with legal, insurance, health and safety regulations at all times
- Coordinate with internal staff, clients, vendors, and others to establish needs for events, and serve as liaison to senior level executives, government officials, and industry leaders throughout the planning process
- Research resources, make site visits, and lead pre-event meetings when necessary to help staff make decisions about event design
- Plan and facilitate logistics for all events, including contract negotiations, guest lists, venue preparation, presentation materials, security, catering, entertainment, transportation, equipment, decor, and marketing materials
- Oversee client experiences from conception through post-event, managing on-site preparations, production, and event breakdown, ensuring consistent, high-level service throughout all phases
- Maintain and build a comprehensive database of industry contacts, vendors, and venues
- Troubleshoot and handle any issues that arise on the event day
Knowledge and Skills- Proven success as an event planner or coordinator
- Strong interpersonal and communication skills
- Experience in maintaining and building enriching business relationships
- Excellent organizational skills, including multitasking, time management, and meticulous attention to detail
- Ability to handle pressure and make split-second decisions
- Flexibility to travel both domestic and internationally, as needed
Education and Experience- Bachelor’s degree in event management or a related discipline
- Experience in marketing and/or public relations
- Proficient with the Event Management System and Cvent registration tool used to manage registration and event logistics
TSoM is an equal opportunity employer. We provide equal opportunities and are committed to the principle of equality regardless of race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, record of offences, marital status, family status or disability. Accommodations are offered upon request for applicants participating in all phases of the recruitment and selection process in line with our Accessibility Policy, the Accessibility for Ontarians with Disabilities Act, and the Ontario Human Rights Code. Please indicate in your cover letter if you need to make an accommodation request.
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