Job Description
Duties:
- Provide administrative support to executives, including managing calendars, scheduling meetings, and making travel arrangements.
- Prepare and edit correspondence, communications, presentations, and other documents.
- File and retrieve documents and reference materials.
- Conduct research, collect and analyze data to prepare reports and presentations.
- Handle confidential information with discretion.
- Answer and direct phone calls, take messages, and respond to inquiries.
- Greet visitors and direct them to the appropriate person or department.
- Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping tasks.
- Transcribe and distribute meeting minutes.
- Coordinate and organize meetings, events, conferences, and travel arrangements.
Skills:
- Excellent organizational and time management skills.
- Strong attention to detail and accuracy.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite (Docs, Sheets, Slides).
- Experience with file management systems such as Dropbox or SharePoint.
- Ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Strong written and verbal communication skills.
- Ability to handle multiple projects simultaneously.
- Customer service-oriented mindset.
- Familiarity with office equipment such as printers, scanners, and copiers.
Note: Experience with Outlook Calendar, proofreading, data entry, DocuSign, front desk duties is a plus.
We offer competitive compensation packages including benefits such as health insurance, retirement plans, paid time off. This is a full-time position located in our office.
Job Type: Part-time
Part-time hours: 20 per week
Salary: $17.00-$20.00 per hour
Benefits:
- Casual dress
- Discounted or free food
- Flexible schedule
- Paid time off
Schedule:
Ability to commute/relocate:
- Kitchener, ON N2E 3X5: reliably commute or plan to relocate before starting work (required)
Education:
- Secondary School (preferred)
Work Location: In person
Expected start date: 2023-08-08
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