Job Description
Job Title: Executive Assistant/Dispatcher
Company: Maximum Mechanical Services Ltd
Location: Edmonton, AB
Job Type: Full-Time
Looking for a team first company that values you and what you add to the strength of an organization? Then is opportunity could be for you.
Job Summary: We are seeking a highly organized and personable candidate to join our team. As an Executive Assistant/Dispatcher, you will be the first point of contact for visitors and callers, providing exceptional customer service and ensuring smooth operations within the company. This role requires strong communication skills, Leadership and attention to detail, ability to multitask in a fast-paced environment.
Key Responsibilities:
- Greet visitors, clients, and employees in a professional and friendly manner
- Follow up and ensure field personnel are on track with daily reporting responsibilities
- Answer and direct phone calls, take messages, and handle inquiries
- Maintain a tidy and organized reception area
- Management of dispatch and scheduling
- Receive and distribute incoming mail
- Assist with basic administrative tasks, such as data entry, filing, and documentation
- Collaborate with other departments to support various office-related tasks and projects
- Utilize company systems and software
Qualifications:
- High school diploma or equivalent; additional education or training is a plus.
- Proven experience in a similar role or customer service-oriented position is an asset.
- Excellent verbal and written communication skills (Fluent English)
- Strong organizational and time management abilities.
- Proficiency in using office equipment, such as computers, printers, and phone systems.
- Familiarity with common software applications (e.g., Google Suite).
- Professional demeanor with the ability to handle and manage various personalities.
- Strong attention to detail and problem-solving skills.
- Able to maintain confidentiality and handle sensitive information with professionalism and discretion.
- Strong adaptable leadership and self-starting qualities.
Job Type: Full-time
Salary: $24.00-$30.00 per hour
Benefits:
- Company events
- Dental care
- RRSP match
- Vision care
Flexible Language Requirement:
Schedule:
- 8 hour shift
- Monday to Friday
Ability to commute/relocate:
- Edmonton, AB: reliably commute or plan to relocate before starting work (required)
Experience:
- dispatching: 1 year (preferred)
Shift availability:
Work Location: In person
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