Job Description
Job Title: Executive AssistantCompany, Department: Nova Scotia Power, Executive OfficeLocation: Halifax, NS - HybridType of Employment: Temporary, Full TimeClosing Date: July 28th, 2023Reference Number: 11535
Note: This is a term position with an expected end date of October 21,2024.
At Nova Scotia Power, we’re committed to providing safe, reliable electricity so that our customers and communities can thrive. We work across the province, from Yarmouth to Wreck Cove, to prevent power outages and to strengthen our electrical system—for today, and for the future.
As a subsidiary of Emera Inc, we provide 95% of the generation, transmission, and distribution of electrical power to approximately 540,000 residential, commercial, and industrial customers. Our company is focused on new technologies to enhance customer service and reliability, reduce emissions, and add renewable energy.
We are proud to live and work in Nova Scotia. It’s why we work to understand how we can give back meaningfully, support local organizations and work collaboratively to enhance the communities we call home.
We believe that every unique perspective should be valued and that everyone should have a sense of safety and belonging—at work, and in our communities. Leveraging the thoughts of a diverse workforce helps us to be innovative and provide the best service to our customers.
If working in an environment focused on innovation, safety and putting customers and community first inspires you, we want to hear from you. Apply by July 28th, 2023, and tell us what excites you about this role.
We are currently looking for an Executive Assistant to join our Executive Office team in a temporary position. Reporting to the Executive Leadership Team member, you will be responsible for providing professional and confidential support to members of the Nova Scotia Power Executive Leadership Team in a fast-paced, demanding environment. You are an integral part of the teams of the executives you assist and, as such, you are an enthusiastic team player and demonstrate maturity, confidence, and decision-making capability. You are highly detail-oriented with polished communication and interpersonal skills.
As an Executive Assistant you will:- Provide day-to-day support to two Executives, including extensive calendar and time management, scheduling and organizing meetings, document creation and editing, travel arrangements, budget maintenance, expense reporting, invoice processing, initiate and manage business correspondence, edit documents for presentations and board meetings, undertake background research, organize, and maintain electronic filing systems and perform all other related administrative tasks as required.
- Manage on-site and off-site meetings, event planning and execution, book rooms, arrange or direct room set up, order meals, create agendas, distribute documents, take comprehensive notes, compile, and follow up on action items.
- Ensure that executive meeting and event schedules align with safety program obligations, corporate priorities, internal and external stakeholder outreach plans, and individual and corporate annual goals and objectives.
- Develop and maintain relationships internally with colleagues throughout the Emera affiliates as well as externally with key stakeholders, including all levels of government, key accounts, non-profits, and business partners.
- Compile data using internal applications to complete the quarterly forecasts and annual budget, working with internal stakeholders and respective VPs for completion and sign-off.
- Create, review, process, and approve purchase orders, invoices, expenses, and monthly affiliate billing.
- Liaise with administrative professionals throughout the business to align priorities and share best practices for working with executives and other senior leaders. Participate in regular meetings, training, professional development, and teambuilding activities.
- Support a variety of projects ranging from small and straightforward to large and complex with potential for work outside normal business hours and travel within Nova Scotia as needed.
- Ensure your personal safety and that of your co-workers by observing and complying with all Safety program requirements and Occupational Health and Safety Rules and Regulations.
What skills will make you successful?You recognize yourself in most of the following competencies, and where possible possess the skills and experience listed below:
- A minimum of 5 to 10 years in an administrative support role, coupled with a college diploma, university degree or equivalent work experience.
- Experience providing support to Senior Leadership is considered an asset.
- An aptitude for technology and proficiency with Microsoft Office and videoconferencing tools is essential. Experience with various software packages, including SharePoint, Oracle, and PeopleSoft, is considered an asset.
- You are extremely organized, able to prioritize tasks with competing deadlines, and a creative and effective problem-solver.
- You anticipate needs and maintain a high standard of quality in all aspects of your work. You are a high performer who delivers more than is expected, can work effectively through change, and actively seeks new challenges.
- You maintain a positive relationship with internal and external customers and other stakeholders.
- You have an excellent general business sense, acquired through experience, and ensure that all matters are handled effectively with tact, diplomacy, and the highest level of confidentiality. Overall, the Executive Assistant works with a minimum of supervision and excels in all aspects of the administrative support role.
This role is currently included in a flexible work pilot hybrid model of in-office and remote work on a rotating schedule. The schedule is subject to change depending on business needs and may occasionally require increased in-office presence at any given time.
At Nova Scotia Power our employees are our greatest strength. Our Leadership Competencies set standards that advance our business strategy, deliver results for customers, and provide career development for employees. As the ideal candidate, you speak up on health, safety and environmental issues and demonstrate a belief that all injuries are preventable. You support flexibility in the workplace and embrace change. You build strong collaborative relationships with a commitment to a respectful, inclusive, and productive work environment. You demonstrate integrity and a commitment to operational excellence for our customers. You proactively ask questions and seek information to understand and make informed decisions.
Why join our team?
- Flexibility: Hybrid work model with flexible remote workdays.
- Health & Wellbeing: A comprehensive benefits plan, 24/7 access to virtual health care services for you and your family through Dialogue, access to a free on-site fitness centre, Employee and Family Assistance Program, parental leave top-up plan and wellness benefits.
- Grow Your Career: Opportunities to advance within and between our affiliate companies, a focus on employee development and available sponsored education programs.
- Community Engagement & Care: Corporate investments in the places where our people live and work, mentoring opportunities, fundraising-matching & volunteer programs, and scholarships for children of employees.
- Competitive Compensation: A comprehensive benefits plan, short-term incentive plans and a Defined Contribution Pension Plan.
Diversity, Equity, and Inclusion at Emera: At Emera we value diversity, equity, and inclusion. We strongly encourage applications from all qualified candidates, including persons who identify as racially visible, Indigenous, persons with disabilities, women in underrepresented roles and members of the 2SLGBTQ+ community. Applicants from these equity groups may self-identify through the online application process. Emera supports candidates and employees with access and accommodation needs.
Recruitment and Promotion Policy: When filling vacant positions, we are determined to hire the best candidates available. We are committed to providing employees with a fair and equal opportunity to compete for jobs. Hiring and promotion of employees is based on skills, capabilities, knowledge and demonstrated abilities.
As part of our commitment to health and safety, we continue to closely monitor and adjust our pandemic response as needed based on public health guidance, current epidemiology, and considerations regarding business continuity. At this time the Emera Vaccine Policy, which outlines the requirement for all Nova Scotia Power employees to be fully vaccinated for COVID-19 and provide corresponding proof, has been suspended. This policy may be reinstated in the future, either in full or in part, at the discretion of the Company, and employees will be required to demonstrate compliance. Any non-compliance could result in disciplinary action up to and including termination of employment.
Finally, we understand that experience comes in many forms. We’re dedicated to adding new perspectives to the team - so if your experience is close to what we’ve listed above, please consider applying. If you don’t quite see yourself in this role but want to join our team, please set up a Job Alert to learn about future opportunities!
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