hr administrator

Job Description

Job Summary:

The Payroll and Human Resources Administrator will be responsible for all aspects of payroll functions to ensure timely and accurate processing of payroll for the Hayward Gordon / Ebara Group (Canada and US) on a biweekly and semi-monthly basis. Interpreting and applying company policies, procedures and applicable laws, rules, and regulations and ensuring compliance within these areas. This role has direct responsibility for payroll and benefits and requires frequent interactions with all levels within the organization and with external parties such as ADP, group health insurance, pension providers and government agencies.

Responsibilities and Duties:

Payroll Administration:

• Prepare and process accurate and timely payroll for all employees using the company's payroll system.
• Generate bi-weekly and semi-monthly pension / 401K contribution reports for submission to provider.
• Ensure all payroll records, such as timesheets, leave records, and overtime, are accurately maintained and updated.
• Review and verify payroll data for accuracy, including deductions, overtime, and bonuses.
• Manage in-house timekeeping system Shopclock.
• Prepare and process journal entries with each payroll as well as prepare and enter month end journal entries.
• Respond to payroll-related inquiries from employees and resolve any discrepancies or issues in a timely manner.
• Coordinate with the finance department to ensure timely and accurate payment of taxes, and other payroll-related expenses.
• Stay up-to-date with relevant payroll laws, regulations, and best practices to ensure compliance.

Human Resource Support:

• Assist with various human resource functions, including employee onboarding, orientation, and offboarding processes.
• Maintain accurate and up-to-date employee records, including personal information, employment contracts, and benefits enrollment.
• Process employee changes, such as promotions, transfers, and terminations, and update relevant records and systems accordingly.
• Support the recruitment and selection process by assisting in posting job advertisements, screening resumes, and scheduling interviews.
• Coordinate employee benefits programs and facilitate communication between employees and benefits providers.
• Manage STD, LTD and RTW programs.
• Assist in organizing employee training sessions, workshops, and other HR-related events.

Compliance and Reporting:

• Ensure compliance with federal, provincial, state, and local employment laws and regulations.
• Prepare and submit various government reports, such as payroll tax filings, WSIB, and other required documentation.
• Maintain confidentiality of employee information and handle sensitive data in compliance with privacy laws and regulations.
• Participate in the development and implementation of HR policies and procedures.
• Assist and co-operate with internal audits.

Requirements:

• Physical:
  • Sitting, Standing, and Walking.
  • Carrying, Stooping, Lifting and Reaching.
• Mental
  • Language: The use of the English language, both Oral and Written.
  • Requires daily communication with multiple departments to insure maximum efficiency.

Education & Skills:

• College diploma and courses leading to or completion of PCP (Payroll Compliance Practitioner) or equivalent combination of education and experience.
• Strong working knowledge of Payroll Legislation in multiple jurisdictions (Canada and US) experience

Experience:

• Minimum two to three years of hands-on, progressive payroll experience, including ROE preparation, reconciling T4, W2 and annual government requests.

• Proven experience as a Payroll Administrator or similar role, preferably in a manufacturing environment.
• Sound knowledge of payroll processes, employment legislation, and HR best practices.
• Proficient in using payroll software ADP Workforce Now and Microsoft Office Suite (especially Excel).
• Strong analytical and problem-solving skills with high attention to detail.
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.
• Familiarity with HRIS systems and applicant tracking systems is a plus.

Working Conditions:

• Hours of operation: 8:30 to 4:30pm

Benefits:

• Competitive Wage
• Bonus
• Vacation Pay
• Holiday Pay
• Medical/Dental and Vision Benefits
• Pension Plan

Company Profile:

The Hayward Gordon Group is a manufacturer and supplier of innovative fluid handling systems, mixers, pumps and parts. We aspire to ISO quality standards for each of our businesses. For over 60 years we have been a highly valued partner to our worldwide customers, providing engineered solutions for difficult applications. Our proven designs are installed in the mineral processing, municipal, chemical, sanitary, oil & gas and general industrial markets.

We are focused on maximizing value for our stakeholders, through a growth strategy that includes expanded market coverage, active product development, and synergistic acquisitions. We value our employees by promoting a culture that fosters personal and professional growth, in a safe working environment.

The Hayward Gordon group of companies is committed to employment equity and maintaining a diverse workforce, and does not discriminate on the basis of age, sex, sexual orientation, religion, national origin, marital status or disability status in its employment actions, decisions, policies and practices.

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