Job Description
We are looking for an Administrative Assistant who is reliable, friendly person with the experience and skills to provide administrative support to our operation team. Knowledge of janitorial industry is essential for this role.
You have a passion for people and enjoy using your superior service and communication skills to provide exceptional customer service. You are capable of interacting with people, at all levels, while remaining professional, resourceful, and efficient! You will perform various administrative tasks, including answering emails and job scheduling. Ultimately, you should be able to handle administrative projects and deliver high-quality work under minimum supervision.
Using computers is a fundamental skill for you and you can use all things Microsoft in your sleep. You are a quick learner with new technologies and are always eager to learn that which you don’t know. Although you are not a bookkeeper you may have had some experience with Accounts Payable & Receivables.
You understand when things need to be confidential and have the maturity not to gossip or share industry information. Your calm personality can be a balance for when things get busy and you have the experience and personality to keep everyone on track. You can always be relied on to get the job done!
If this sounds like you, please submit a cover letter and resume, in PDF format.
Responsibilities
- Respond to emails and phone calls
- Provide customer service as first point of contact
- Address employees administrative queries
- Schedule and hold interviews and company meetings
- Organize scheduling, calendars, and shift scheduling
- Manage, order and track inventory
- Prepare spreadsheets and keep online records
- Create and organize company procedure documentation
- Applying payments to customer's accounts
- Other administrative tasks such as on boarding, HR and other admin duties.
Requirements
- Proven experience as a Admin Assistant or relevant role is a plus
- Solid organizational skills
- Excellent computer skills preferred, must have basic computer literacy skills to perform essential job functions
- Familiarity with current technologies, like Google workspace, Drive, icloud services and VoIP
- Experience with word-processing software and spreadsheets (e.g. MS Office, Google workspace)
- Knowledge of various online scheduling applications (e.g. Google Calendar, Connecteam)
- Excellent phone, email and instant messaging communication skills
- Excellent time management skills
- Strong self motivating skills
- Business administrative diploma; or 2 years experience as an Administrator or an Executive Assistant are a plus.
Additional Assets:
- Skilled in website troubleshooting
- Thorough understanding of social media and social media analytics
- Knowledge of SEO techniques
- Knowledge of some accounting or bookkeeping basics
Job Types: Full-time, Part-time, Permanent
Part-time hours: 35-40 per week
Salary: From $42,000.00 per year
Benefits:
- Automobile allowance
- Company events
- Dental care
- Extended health care
- Life insurance
- On-site parking
Flexible Language Requirement:
Schedule:
Supplemental pay types:
Ability to commute/relocate:
- Calgary, AB T2B 3N4: reliably commute or plan to relocate before starting work (required)
Education:
Language:
Work Location: In person
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