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office administrator

Job Description

Here are some key responsibilities of an administrator:

Office Management: Administrators oversee the daily operations of the brokerage office. They manage schedules, coordinate appointments and meetings, and maintain office supplies and equipment. They ensure that the office runs efficiently and create a productive work environment.

Client Communication: Administrators often serve as the primary point of contact for clients. They handle incoming inquiries, schedule property showings, and maintain communication between clients, agents, and brokers. They may also assist in managing client databases and maintaining accurate records.

Documentation and Paperwork: Real estate transactions involve a significant amount of paperwork, and administrators play a crucial role in managing and organizing these documents. They assist in drafting contracts, preparing listing agreements, and coordinating the necessary paperwork for closings. Accuracy and attention to detail are essential in this aspect of the role.

Marketing Support: Administrators may provide assistance with marketing activities for the brokerage. They help create marketing materials, manage online listings, and coordinate advertising campaigns. They may also maintain the brokerage's social media presence and assist in organizing promotional events.

Financial Management: Administrators often handle financial tasks such as managing accounts payable and receivable, preparing invoices, and tracking expenses. They may work closely with the brokerage's accountant or bookkeeper to ensure accurate financial records are maintained.

Compliance and Regulation: Real estate brokerages are subject to various laws and regulations. Administrators assist in ensuring compliance with licensing requirements, maintaining records according to legal standards, and adhering to data protection and privacy regulations.

Database Management: Administrators maintain and update the brokerage's database of properties, clients, and contacts. They ensure data accuracy, perform data entry tasks, and generate reports as required. Proficiency in using real estate software and customer relationship management (CRM) systems is often necessary.

Overall, the administrator's role in a real estate brokerage is crucial in supporting the day-to-day operations, facilitating communication, managing paperwork, and ensuring compliance. Their efficient administrative support allows agents and brokers to focus on serving clients and growing the business.

Job Types: Full-time, Permanent

Salary: $38,000.00-$48,000.00 per year

Benefits:

• On-site parking

Flexible Language Requirement:

• French not required

Schedule:

• 12 hour shift
• 8 hour shift
• Monday to Friday
• Weekend availability

Ability to commute/relocate:

• Markham, ON L3P 1Y3: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (preferred)

Language:

• English (preferred)

Shift availability:

• Day Shift (preferred)

Work Location: In person

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