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Receptionist / Office Administration
Downtown Toronto

Our client, a highly regarded and well respected law firm located in the core of downtown Toronto is hiring a Receptionist/Office Administrator with 2+ years of experience. In this role you will play a large role in ensuring the smooth running of the office.

Duties and responsibilities:

• Answering the phone, forwarding calls to the appropriate people, taking messages
• Receiving, sorting, distributing mail & packages daily, sending out courier packages and other mail as requested
• Manage incoming faxes, email inbox for general inquiries
• Handle potential new client intake
• Ensure mailing supplies are stocked up
• Maintain supply room & order office supplies
• Showing guests to the designated boardroom for their meeting, offer them refreshments while they wait
• Maintaining cleanliness of the boardrooms, ordering catering for meetings, setup, and teardown of catering, loading, and unloading the dishwasher, ordering kitchen supplies (sparkling water refills, coffee, tea, etc.), snack subscription
• Assisting with filing of documents
• Provide additional support for large filing deadlines (printing & binding, etc.)
• Other duties as assigned (organize events, book meeting space, book travel, research etc)

Requirements

• Excellent communication skills, both verbal and written
• Exceptional customer service and interpersonal skills
• Good computer skills (preferably experience with Office 365 and Windows 10, as well as iManage)
• Strong organizational and time management abilities
• Ability to handle multiple tasks and prioritize accordingly, attention to detail