Job Description
Administrative Assistant – Service Delivery
Boys & Girls Clubs Big Brothers Big Sisters of Edmonton & Area is an organization that believes in the promise of all children. Our team works with community volunteers, partners, and other supporters to create safe environments for children to be between school and home and to provide caring mentoring relationships for children and youth. Now, more than ever, the kids in our community need us and we are looking for great staff to join our team.
Boys & Girls Clubs Big Brothers Big Sisters is seeking individuals interested in the following position(s):
Competition Number: AASD0723 –Administrative Assistant – Service Delivery
Position(s) Available: One (1)
Status: Full-Time contract (37.5 hours per week)
Salary Range: $40,726-$44,954 annually
The key responsibilities of this position will include:
- Overall administrative support including reception, customer service, program inquiry and membership acceptance and confirmation.
- Maintaining an overall working knowledge of all the programs and services in the agency to support inquiries.
- Completing record keeping and file maintenance for the department including storage, retrieval and purging.
- Ensuring all new and terminated program member files correspond with accurate information in the database.
- Supporting, coordinating and creating inventory of supplies and resources for programs including food orders, sport and summer supplies as well as overall donations.
- Assisting with on-site program events at various locations including planning, set-up, and clean up.
- Assisting with data entry for the service delivery department.
- Assisting in office administration and maintenance including interacting with suppliers.
- Overseeing supply orders for the West administrative office and ensuring adequate amount of cleaning and sanitizing supplies, office supplies, kitchen supplies are always available.
- Responsibility for overall building support including daily kitchen upkeep and cleaning high touch surfaces.
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_The successful candidate will have: *
- A minimum of 2 years’ experience with involvement in an administrative role
- Experience providing excellent customer service
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- Proven proficiency in Microsoft Office applications particularly Word, Excel and Outlook programs. Knowledge of working with data base programs is an asset.
- Demonstrated good communication skills (written and oral).
- Ability to manage time effectively and be results oriented and have attention to detail
- Diploma or related administrative certificate an asset
- A valid driver’s license and vehicle is required
- Required weekly shifts include; 2 days per week from 9:00 AM to 5:00 PM and 3 days per week from 12:00-8:00 PM.
Candidates must be capable of performing independently as well as part of a team environment and have excellent interpersonal skills.
Boys and Girls Club Big Brothers Big Sisters of Edmonton & Area really is “a great place to be”.
In addition to a competitive salary, we offer a supportive work environment, excellent benefits package and rewarding career opportunities.
Please forward your resume quoting the competition number listed by July 28, 2023 to:
Attention: Human Resources
E-mail to Apply for Admin Assistant - Service Delivery
No phone calls please. All applicants are thanked for their interest; however only those selected for an interview will be contacted.
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Job Types: Full-time, Permanent
Salary: $40,700.00-$44,900.00 per year
Benefits:
- Employee assistance program
- Extended health care
- Life insurance
- RRSP match
Schedule:
Experience:
- Administrative experience: 1 year (required)
Work Location: In person
Application deadline: 2023-07-28
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