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administrative assistant

Job Description

Duties:

• Greets visitors/clients; answers in-person and via telephone and screens and directs calls.
• Provides administrative and clerical support to centre management
• Screens and refers client enquiries to appropriate internal or external services
• Maintains an MS Excel operational spreadsheet to ensure accuracy of program funds and track expenses
• Follow up with vendors and accounting regarding invoices and payments
• Ensures accurate and timely input of client, suppliers and vendor data using Access, Excel, CIS, WebApps
• Assists with creating/preparing/editing/proofreading/copying of flyers, brochures, signs, PowerPoint presentations, forms, and other materials as required.
• Prepares and compiles statistical reports on a monthly, quarterly and yearly basis.
• Conducts new client admissions, prepare client files, and photocopy documents
• Provides training to students and volunteers on front desk duties
• Orders and maintains office inventory; assists with preparing service invoices and coordinate weekly interoffice courier.
• Organizes administrative tasks, maintains centre’s filing system, books client transportation and sorts mail
• Engages with various vendors and assist in troubleshooting
• Performs other administrative duties as required.

Qualifications:

• Community College Office Assistant Certificate or equivalent.
• Minimum 18 months experience providing administrative support.
• Advanced knowledge of Microsoft Office Suite, Internet, email and Desktop Publishing is a must with a focus on data entry and tracking of information through Excel.
• Demonstrated knowledge of administrative and public relations skills.
• Verbal and written fluency in English is required.
• Fluency in any of the following languages considered an asset: Arabic, Dari, Farsi, Somali, Amharic, Spanish
• Experience working with youth, newcomers and/or immigrants an asset.
• Must be fully vaccinated or be exempt from vaccination on human rights grounds. COSTI reserves the right to require information establishing the validity of the exemption.

Location:

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Starting Salary Range:

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