Salary 30.060096153846153 - 23.7 CAD Company Dalhousie University Website www.dal.ca Headquarters CEO Revenue Type Sector Founded
Job Description Position DetailsPosition InformationPosition Title Administrative AssistantDepartment/Unit Animal Science and AquacultureLocation Truro, Nova Scotia, CanadaPosting Number S281-23Employee Group NSGEU Local 77Position Type TermDuration of Contract (if applicable) One (1) yearEmployment Type Full TimeFull-time Equivalency (FTE) 1.0 FTESalary $23.70 - $30.06 per hour ($43,141 - $54,716 per annum, 35 hours per week)Classification AS1Provisional StatementAbout Dalhousie UniversityDalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.Job SummaryThe Faculty of Agriculture, Dalhousie University is a small research-intensive campus located in Truro, NS. Offering technical, undergraduate and graduate programs in agriculture, environment and related life and social science disciplines, the Faculty of Agriculture educates future leaders and generates knowledge and innovative solutions for healthy, sustainable societies. Reporting jointly to the Department Chair, Animal Science & Aquaculture (ASA) and the Manager, Programs & Administration, Agricultural Campus (AC) Farm, the Administrative Assistant will provide administrative and financial support to both ASA and the AC Farm.Key ResponsibilitiesSupport the financial management of both ASA and the Farm’s accounts by reviewing budgets on a monthly basis, investigating and advising on variances; researching and making recommendations regarding purchasing options; and reconciling PCard statements and financial reports.Generate, review and process financial forms and documents, including invoices, journal entries, purchase orders, receipts and cheque requisitions, ensuring documentation is correct and complete, and expenditures follow applicable policies and regulations.Provide assistance to faculty and staff on human resources related issues and processes. Complete payroll forms; collect, review and submit timesheets, calculating overtime; support academic search committees.Provide administrative support to the Department Chair and Farm Managers as well as to faculty and staff in both units. Maintain electronic and paper records, including detailed equipment records (e.g. repairs, recovery fees).Serve as a resource to faculty, staff and students regarding University policies, procedures and regulations. Respond to a wide variety of inquiries from staff and faculty as well as students and the general public.Provide back-up administrative support as required.NoteDue to operational requirements, the successful applicant is required to work in-person on campus.Required QualificationsBusiness/Office Administration diploma with approximately three to five years related experience (or equivalent combination of training and experience).Demonstrated knowledge of and/or experience in budget review and accounting systems.Demonstrated attention to detail, organizational skills and ability to problem-solve while balancing competing priorities.Proven strong interpersonal and communication (verbal and written) skills.Strong MS Office skills, particularly Excel and Word.AssetsFamiliarity with Dalhousie’s online financial records systems and/or human resources processes (e.g. payroll, recruitment).Job CompetenciesAdditional InformationDalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.Application ConsiderationBargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.Diversity StatementDalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQ+ communities, and all candidates who would contribute to the diversity of our community.Posting Detail InformationNumber of Vacancies One (1)Open Date 07/11/2023Close Date 07/22/2023Open Until Filled NoSpecial Instructions to Applicant Apply Go Back