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administrative assistant

Job Description

• Education: Secondary (high) school graduation certificate
• Experience: 1 year to less than 2 years

Work setting

• Private sector

Tasks

• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Administrative and office activities
• Delegate work to office support staff
• Carry out administrative activities of establishment
• Oversee and co-ordinate office administrative procedures
• Review, evaluate and implement new administrative procedures
• Establish work priorities and ensure procedures are followed and deadlines are met
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assemble data and prepare periodic and special reports, manuals and correspondence

Computer and technology knowledge

• MS Excel
• MS Office
• MS Word
• Electronic mail
• MS Outlook

Personal suitability

• Ability to multitask
• Accurate
• Client focus
• Flexibility
• Organized
• Reliability
• Team player
• Efficient interpersonal skills

Health benefits

• Health care plan
• Vision care benefits

Other benefits

• Free parking available
• Work Term: Permanent
• Work Language: English
• Hours: 40 hours per week

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