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administrative assistant

Job Description

Administrative Assistant - FLAS - FT Admin (Contract)

Find Your Spot at Humber

At Humber, our career paths open up a world of infinite possibilities for you to explore. People are at the heart of the Humber experience. Here, every day we work shoulder to shoulder to deliver excellence, and in doing so, we redefine what it means to be a leader in polytechnic education.

Humber employees are a diverse group of committed, caring and fun-loving people.

We take finding and growing the right talent very seriously. We strive to find and nurture extraordinary employees who bring their best each day.

If you are interested in working in higher education and are looking to contribute to the largest polytechnic College in Ontario, as we shape the future of our students and communities, here is your opportunity to join our team.

Job Details:

Position Title: Administrative Assistant

Status: FT Admin (Temp) 1-year contract

Hours: 37.5 hrs/week

Faculty/Department: Faculty of Liberal Arts & Sciences

Campus/Location: North and Lakeshore Campuses

Salary: $50,549 - $75,823

What you will do:

• Under the direction of the Associate Director, Operations, Faculty of Liberal Arts & Sciences (FLAS), the Administrative Assistant is responsible for:
• Ensuring the smooth and efficient operations of the FLAS offices, including the promotion and maintenance of a high level of service to staff, professors, students, and external stakeholder;
• Planning and organizing Faculty-wide events;
• Providing financial support to the Faculty including annual budget development, quarterly forecasting and day-to-day financial operations;
• Provisioning confidential administrative support for the leadership team, including participating in strategic and development for the Faculty;
• Maintaining excellent internal and external communications with all stakeholders by fulfilling a public relations role for the Faculty and acting as the main point of contact.

What you bring to the role:

Education:

The successful candidate will have a minimum of a post-secondary diploma in business administration, management, communications, human resources, finance, or other relevant field.

Experience/Skills:

The incumbent will have a minimum of 3 years of administrative experience, preferably within a post-secondary education environment. The successful candidate must also demonstrate the following:

• Ability to generate reports and analyze data to assist the FLAS leadership team in decision-making;
• Excellent verbal and written communication skills, including the ability to develop presentations, write newsletters, draft reports, create correspondence for internal and external stakeholders, engage in cross-cultural communication, and capture minutes;
• Strong organizational skills, including the ability to manage competing priorities, support multiple committees and subcommittees, and meet institutional deadlines;
• Excellent time management skills;
• Ability to work both collaboratively and independently;
• Good working knowledge of Ontario college community infrastructure;
• Experience in the management and supervision of office staff in a unionized environment;
• Excellent skills in operational management, team building, client service and conflict resolution;
• Experience working with financial processes, budgets, financial controls and accounting processes;

What’s In it for you?

• An opportunity to have an impact with a post-secondary institution, poised to do great things
• Diverse, hard-working, committed team of people who care about each other
• Tools and technology that will allow you to succeed at your job
• Amazing perks
• Highly supportive work culture

At Humber College we don’t just accept difference — we celebrate it! Experience comes in many forms, skills are transferable, and a progressive mindset goes a long way at Humber. If your experience is close to what we’re looking for, consider applying and tell us why you are a great candidate for this job. Find your Spot at Humber!

We thank you for your interest in working with Humber College. Only applicants selected for an interview will be contacted. Consideration for Support Staff and Academic positions will be given to internal employees in accordance with the respective Collective Agreements.

Equity, Diversity and Inclusion

Humber College is committed to a workforce that reflects the diversity of our students and our city. We actively seek Indigenous Peoples and individuals from equity-deserving groups with demonstrated skills and knowledge to deal with all aspects of equity, diversity and inclusion in a post-secondary environment.

Accommodation

Humber College is committed to accommodating applicants with disabilities throughout the hiring process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Our HR Generalists will work with applicants requesting accommodations at any stage of the hiring process. This document is available in alternate formats upon request.

Anti-Discrimination Statement

At Humber College, all forms of discrimination and harassment are prohibited. Students and employees have the right to study, live and work in an environment that is free from discrimination and harassment. If you need assistance on concerns related to discrimination and harassment, please contact the Centre for Human Rights, Equity and Inclusion http://hrs.humber.ca/human-rights-equity-diversity.html

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