Job Description
Busy Abbotsford law firm is seeking a full-time Reception Administrative Assistant who can provide support on a range of activities to ensure high-quality results.
What you will do:
The primary function of this role is to perform duties and tasks associated with managing Reception and answering switchboards in addition to various administrative duties in support of our Legal Administrative Assistant operations.
As part of the position, you will:
- Greet all visitors to the firms’ premises in a friendly and professional manner
- Always demonstrate pride in the appearance of the reception area and meeting rooms
- Coordinate meetings including the booking of meeting rooms and AV requirements
- Answer and direct phone calls to the right person
- Schedule appointments
- Scan and file documents
- Manage inbound and outbound mail and couriers
- Maintain the office calendars
- Receive and process payments on account
- Monitor and order office and coffee supplies
- Provide backup support for legal assistants as required
- Deliver routine and transactional administrative tasks with some guidance from the administrative team
- Local delivery & pick-ups to and from financial institutions and law firms
- Perform other related duties as assigned by partners or department heads
What you bring to this role:
- Combination of education/experience in administration
- Intermediate skills with MS Word, Outlook, and Excel
- Ability to learn quickly, multi-task, work well and meet deadlines
- Excellent interpersonal, written, and verbal communication skills
- Sense of pride in completing routine tasks efficiently, strong organization skills
- Ability to exercise discretion when dealing with sensitive/confidential information
- Ability to function effectively individually and in team situations
- Previous experience with switchboard and general office support duties an asset.
Interested applicants, please submit your resume outlining your qualifications and experience in PDF form. All applications will remain confidential.
We thank all applicants for their interest in the position; however, only those candidates selected for an interview will be contacted.
Job Types: Full-time, Permanent
Salary: $41,000.00-$45,000.00 per year
Benefits:
- Company events
- Dental care
- On-site parking
- Paid time off
- Wellness program
Flexible Language Requirement:
Schedule:
Experience:
- Front desk: 1 year (required)
- Administrative experience: 1 year (required)
Work Location: In person
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