Job Description
The Ministry of the Solicitor General establishes, maintains, operates and monitors correctional institutions across the province. We are seeking highly motivated individuals with excellent information management and administrative skills to join our teams as a Program Administrative Support Clerk.
The successful candidates will provide a wide range of administrative support to a large team.
We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.
We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.
Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.
We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.
In this role, you will:
- Oversee the flow of information, track documents and maintain accurate records using online applications
- Gather and verify information, and liaise with appropriate contacts to obtain clarification or share information
- Establish and maintain a filing system
- Prepare a variety of correspondence, including letters, memos, reports, charts, graphs and standing orders
- Proof read documents for accuracy, grammar and formatting
- You can identify and resolve administrative-related issues
- You can verify accuracy and completeness of documents, files and information, and correct discrepancies
- You can determine workload priorities and manage conflicting deadlines
- You have proven experience to oversee the flow of information and track documents
- You can establish and maintain a filing system in accordance with record management guidelines and standards
- You have interpretive knowledge of practices and/or procedures related to the confidentiality and disclosure of information
- You are proficient in MS Word, Excel, as well as electronic mail, spreadsheet, database and presentation software to produce a variety of documents and correspondence, create spreadsheets, coordinate meetings and schedules, manage files and track information
- You have proven experience working in a team environment to provide a wide range of administrative services
- You have proven experience working in a large organization or within an institutional setting
- You can communicate and work effectively within a multi-disciplinary team environment
- You have excellent writing skills to prepare written correspondence
Address:- 1 Temporary, duration up to 6 months, 1501 Fuller Ave, Penetanguishene, Central Region, Criminal Record and Judicial Matters Check (Fingerprint Based)
Compensation Group: Ontario Public Service Employees Union
Understanding the job ad - definitionsSchedule: 3-7
Category: Administrative and Support Services
Posted on: Monday, July 17, 2023
Note:
- In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.
Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Corporate Talent Programs Branch, Talent and Leadership Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.
A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential. - T-CL-201496/23(2)
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