Job Description
Date Posted: 07/17/2023
Req ID: 32798
Faculty/Division: School of Management
Department: Joseph L. Rotman School of Management
Campus: St. George (Downtown Toronto)
Position Number: 00045718
Description:
About us:
The Rotman School of Management is part of the University of Toronto, a global centre of research and academic excellence at the heart of Canada’s commercial and financial capital. Rotman is a catalyst for transformative learning, insights and public engagement, bringing together diverse views and initiatives around a defining purpose: to create value for business and society. We make a fundamental promise – Here’s where it changes – to our students, our partners and the broader community. Everyone at Rotman, faculty and staff, plays a role in bringing that promise to life.
Your opportunity:
The Financial Services Office is responsible for the provisionof a broad range of budget and financial services to customers within the Rotman community. The academic goals and objectives of the School are supported through excellent financial management, and effective and appropriate use of all financial resources. Financial services concentrates on standard setting through issuance of policies and procedures, on provision of professional consultation, advice and training and on broad-based financial services and initiatives, all within the context of high legal,ethical and professional standards.
As the Financial Officer, you will be responsible for providing a range of specific financial services to an assigned portfolio. You will also participate in the budget development, implementation and management processes; assist in completing budget & planning forms; input data into the School’s Budget Management Program and University’s Financial Information System (FIS); and successfully manage the outcome of key financial management processes.
Your responsibilities will include:
Advising staff on accounting practices and University financial policies and procedures- Forecasting and planning financial activities incorporating budgets with multiple sources of revenue and/or recoveries
- Implementing plans and process improvements for financial administration activities
- Monitoring department budget to ensure expenditures remain within budgeted allocations
- Reconciling accounts; processing accounts payable and receivable; processing expense reimbursements
- Analyzing information to identify spending trends and recommend cost saving measures
- Preparing budget variance reports; preparing financial summary reports; generating standard financial reports
- Identifying and resolving individual data anomalies and discrepancies
Essential Qualifications:
Bachelor's Degree in Business Administration or Accounting and advance standing in a recognized accounting program; or acceptable combination of equivalent education and experience.- Minimum four (4) years relevant experience in a fast-paced, multi-department division, University setting
- Experience in analyzing complex financial information; knowledge of basic accounting principles and procedures and knowledge of payroll policies and procedures
- Knowledge of University Administrative Management Systems; HRIS experience, or the ability to learn isa necessity; FIS experience is essential; knowledge of the University's budgeting and financial policies
- Specific experience in financial information systems, with highly developed computer skills required, including working knowledge of MS Office 365; highly proficient use of advanced Excel spreadsheets and Word
- Hands-on experience with: the University's procurement policies and procedures; setting up and adjusting purchase orders; budget preparation and budget management processes; accounts receivable processes; and reconciling internal systems to University systems (i.e. AP, AR, research grants, donations and payroll)
- Experience working with various internal and external stakeholders, including budget managers, management teams, vendors, the Office of the Controller, and the Division of University Adavancement
- Superior interpersonal skills; excellent verbal and written communication skills
- Ability to exercise judgement in prioritizing and time-managing work and dealing with customers; ability to organize and manage high volumes of paperwork
- Ability to balance the competing demands of day-to-day work with special requirements of projects
- Ability to work well independently or as part of a team; able to work effectively with a wide variety of people at different levels of the University
- Analytical ability; numerical competency; demonstrated attention to detail
- Demonstrated initiative; ability to respond to and initiate change and to work well under pressure
- Ability to maintain confidentiality
To be successful in this role you will be:
Meticulous- Motivated self-learner
- Multi-tasker
- Organized
- Procedural
- Team player
Closing Date: 07/25/2023, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 13 - $76,284 with an annual step progression to a maximum of $97,556. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Finance/Budget/Planning/Audit
Recruiter: Jen Salerno
Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.
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