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executive assistant

Job Description

Overview:

The Executive Assistant / Team Leader, Administration Services is responsible for providing direct administration support to the President & CEO as well as senior administrative support to the executives of NT Hydro and its subsidiaries.

• Is the primary point of contact for the office of the President & CEO and the Corporation in general; responsible for organizing, planning, participation, coordination of resources, and logistics of NTPC involvement in major industry and community events
• Provides the President & CEO with confidential administrative support; provides advice where necessary or required, uses discretion to bring issues of concern and feedback from staff/Senior Leadership Team to the attention of the President & CEO
• Manages all aspects of President & CEO’s office. Working with the President & CEO, this shall include developing O&M budgets, completion of monthly variance analysis, purchasing, financial reconciliations, travel arrangements, expense claims, management of signing book and ensuring their calendar is kept up to date at all times.

• As a supporting member of the Senior Leadership Team, coordinates and ensures administrative support at all meetings, providing support and input where required.
• Establishes and maintains effective communication and working relationship with representatives of the Office of the Minister Responsible for the NWT Power Corporation, the Chair’s office (Corporate Secretary), and offices of members of the Board.
• Provides advice and clarification to SLT and Executive Division as needed with respect to the requests and requirements of the President & CEO, which includes communicating CEO requirements to SLT, gathering feedback, compiling, and tracking information, as necessary.

• Manages all aspects of the Administrative Services Team. This includes but is not limited to approval of leave requests, timesheets, expense claims and financial reconciliations. Coordination, assignment and balancing of workloads amongst the administrative staff. Provides guidance and instruction on various procedures, policies and customer inquiries.
• Participates in the recruitment of staff, prepares job descriptions, sets performance objectives, provides technical direction and advice, identifies training needs and the resources available to meet staff training requirements, monitors and evaluates the work and performance of staff, and promotes effective labour relations.
• Responds to queries from both internal and external stakeholders concerning general business, organizational activities, changes to corporate strategy, etc.

• Post-secondary diploma in Business Administration or other relevant discipline required, plus five years progressive senior management administrative experience required. Equivalencies may be considered.
• Support for C-suite / executive level positions would be an asset.
• One year supervisory experience asset.
• Must be proficient in Microsoft Office suite (Word, Excel, PPT, Outlook) and highly skilled in Adobe Acrobat.
• Must be able to work well under pressure and manage change.
• Must have tact, diplomacy, be a self-starter and be able to multi-task.
• Must have excellent communication skills, analytical skills and problem-solving skills.
• Class 5 Drivers License or equivalent is required.
• Must undergo a successful criminal background check.

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