Job Description
At Parkland, our purpose is to Power Journeys & Energize Communities. We are a prominent independent supplier and marketer of fuel and petroleum products and a leading convenience store operator. As One Parkland team, we proudly serve diverse retail, commercial and wholesale customers across Canada, the United States, the Caribbean region, and South America. We power a growing family of locally known brands including Fas Gas Plus, Pioneer, RaceTrac, Superpumper, Ultramar, Chevron, Esso, and ON the RUN.
We recognize that diversity gives us an edge and inclusion propels us forward. We’re also a passionate team of down-to-earth achievers, committed to getting our customers, colleagues and communities further, faster. As such, we welcome talented individuals that have a variety of perspectives, backgrounds, and industry experience who will contribute to the success of our One Parkland team.
Position Title: Executive Assistant
Team and Location: Corporate – Calgary, AB
Minimum Starting Salary from: $ 70,000 /year
Position Summary:
The Executive Assistant will provide high level administrative support. The successful candidate will act as a central point of contact for various matters; provide calendar/meeting/event coordination and planning; manage travel arrangements and expenses; provide support in preparing, revising, reviewing and finalizing documents, and preparing Board materials. Confidentiality is exceptionally important in this role. It is equally as important that the Executive Assistant be highly adaptable and thrives in a dynamic, deadline focused and fast-paced environment. Attention to detail and exemplary interpersonal skills are also required in this role.
Key Responsibilities:
- Proactively provide administrative support, including preparation of confidential documents, financial results, presentations, scheduling appointments/meetings, preparation of expense reports and processing invoices.
- Coordinate schedules, prioritize appointments, manage numerous Outlook calendars, prioritize emails.
- Coordinate travel arrangements, itineraries within Concur and with travel partners.
- Create and maintain effective workflow and communications to assist in achieving department objectives.
- Meeting Planning: boardroom bookings, catering, audio visual & teleconference requirements.
- Event Planning: sourcing offsite venues, creating budgets, arrange audio visual, plan menus, activities, transportation.
- Track and verify Procurement Card Expenses. Ensure all receipts/charges are accounted for and submit spreadsheet with appropriate G/L coding to AP for processing.
- Collaborate with different business units within the organization to ensure various initiatives are completed in a timely manner.
- Assist with various projects and Department’s assignments.
- Other duties and project work, as assigned.
Qualifications and Skills:
- 8-10 years of progressive experience in an administrative role, with a minimum of three years supporting a senior executive.
- Post-secondary diploma/degree or equivalent experience is considered an asset.
- Highly proficient in MS Office including Word, PowerPoint, Excel and Outlook.
- Strong written and oral communication skills and the ability to interact effectively with executive staff, external service providers and various corporate personnel.
- Superior time management and multitasking skills with a strong sense of urgency under minimal supervision.
- High energy and confident individual with demonstrated organization, prioritization, and critical thinking skills as well as proven active listening skills.
- Demonstrated research and writing skills, along with strong verbal communication skills.
- Superior attention to detail with an excellent command of English grammar as well as experience of editing and proofreading documents.
- Strong team player with the ability and willingness to assume hands-on roles.
- An adaptable self-starter with results-oriented work style.
Please note:
- Candidates must be legally able to work in Canada at this time. Parkland regrets that it is unable to sponsor employment Visas.
- Parkland Corporation is committed to the principles of Employment Equity. We strive to provide accessibility in employment to ensure equal access to employment opportunities for candidates, including persons with disabilities. Parkland Corporation will endeavour to provide accommodation to persons with disabilities in the recruitment process upon request. If you are selected for an interview and you require accommodation due to a disability, please notify us upon scheduling your interview.
- Please note that final candidates for this position will be required to undergo a confidential pre-employment background check which may include but not be limited to educational, criminal, credit, drug and alcohol and/or Fitness for Duty testing.
This position will close once a successful candidate is found or on July 21, 2023.
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