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executive assistant

Job Description

Sunrise Farms is a group of companies with primary focus in the poultry industry.From our hatcheries to our “ready to eat” state of the art cooking facilities we service customers in the retail, food service and industrial sectors. We are proud of our support of the Canadian farm as well as our investment in the latest equipment and technologies at our facilities across Canada. Our test kitchens have the most current cooking equipment replicating that used in commercial establishments, to facilitate precision testing. This way you know the product you receive will perform to your expectations. We are proud of our long-standing partnerships with family-owned Canadian chicken farmers to produce high quality products.

Responsibilities:

• Manage complex and constantly changing calendars, schedule and recording meetings, and appointments.
• Coordinate virtual and in-person meetings, taking minutes as required
• Participate in meetings and learning events, engage in team initiatives and projects and provide short-term backup support for colleagues
• Serve as the point of contact for general communications,screening phone calls, emails, mail, and visitors; route and resolve information requests
• Document management: conduct research; prepare correspondence, expense, and statistical reporting; create reports and presentations
• Prepare and edit information products, presentations, and reports
• Manage various databases
• Research and organize data to represent senior management, which may include directors, executives, and committees
• Prepare and submit detailed expense reports; reconcile complex statements
• Event planning: Engage in planning for corporate events including staff holiday parties, summer picnics, and various other employee events
• Act as a virtual assistant and perform other duties as required
• Use technical tools and software such as Microsoft Office Suite, especially text processing software and spreadsheets.

Who are you:

• Comfortable with shifting priorities and ambiguity
• Value teamwork while capable of working independently
• Provide care, patience, enthusiasm, and passion to the work you undertake and the relationships you build
• Effective at working with multiple stakeholders in a fast-paced, changing environment while remaining flexible, proactive, positive, resourceful, and efficient
• Communicate effectively and perform and react well under pressure or ambiguity
• Possess an entrepreneurial spirit; are curious and insightful, and display a continuous improvement and growth mindset
• Anticipate and respond expediently to the needs of others before they arise
• Effective with time management and able to quickly shift tasks and priorities as needed
• Organized, with superb attention to detail and a strong ability to execute
• Adept at handling confidential information and situations with care and confidence
• Calm and thoughtful when presented with challenges to overcome obstacles with a positive attitude.

Experience:

• Minimum three years as an administrative or executive assistant
• High school diploma or general education degree (GED) required; associate degree in business administration is preferred
• 2-3 years of clerical, secretarial, or office experience is required; direct business experience an asset
• Strong verbal and written communication skills
• Comfortable with routinely shifting demands
• High degree of attention to detail
• Working knowledge of general office equipment

Core Skills:

• Strong organizational and time management skills. skills
• Effective teamwork and interpersonal abilities
• Interactive customer service abilities
• Technology and software adeptness
• Problem solving prowess
• Effective communication skills
• Intermediate to advance level of expertise in using Microsoft Office Suite at an advanced level (including Outlook, Word, Excel, and PowerPoint)

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