Job Description
About us
Celebrating its centennial in 2011, High Park Club is one of the oldest athletic clubs in Toronto. Over the past 100 years, the club has seen remarkable change in its surroundings transitioning from rural farmland and dirt roads to high-density residential and commercial development. Located just east of High Park in the neighbourhood of Roncesvalles, it is also one of the oldest buildings in the area.
High Park Club has something for everyone. Our facilities include 5 sheets of curling ice, which are turned into 4 pickleball courts during the summer, 2 lawn tennis courts, banquet facilities with indoor and outdoor seating, full food and beverage services, and multiple lounges.
High Park Club is a not-for-profit club run by an elected Board of Directors, all of whom are members. Volunteerism and club involvement are central to the club’s culture. All sections and annual events are organized and run by members for members and guests. High Park Club exists to serve its over 800 members, and to support and contribute to the sports of curling and tennis.
High Park Club, together with its excellent staff, friendly members and comfortable atmosphere, has earned an excellent reputation for sportsmanship, facilities, and service in Toronto, Ontario, and Canada.
High Park Club is committed to providing an accessible and inclusive and diverse environment for all our members and staff.
Our work environment includes:
- Relaxed atmosphere
- Flexible working hours
- Casual work attire
- Growth opportunities
- Lively atmosphere
About You:
We are seeking a reliable and detail-oriented individual to join our team as a part-time Office Administrator and Bookkeeper. This role is crucial to maintaining the smooth operations of our office and ensuring accurate financial records. The ideal candidate should possess strong organizational skills, attention to detail, and proficiency in bookkeeping tasks. This position requires working knowledge of financial software and excellent communication abilities to interact with staff, members, and vendors.
This role reports directly to the General Manager. As a part-time role, the expected commitment is approximately 16-20 hours per week, but hours will vary depending on workload and time of month/year.
Responsibilities:
Bookkeeping and Financial Management:
- Perform day-to-day bookkeeping tasks such as recording transactions, managing accounts payable and receivable, reconciling bank statements, and maintaining general ledgers.
- Prepare and process cash deposits and petty cash reconciliations.
- Assist management in preparing financial reports, including profit and loss statements, balance sheets, and cash flow statements.
- Assist in budget preparation and monitor expenses to ensure adherence to the budget.
- Ensure monthly, quarterly, and annual remittances and reports are prepared and submitted accurately on a timely basis.
- Work closely with external accountants during audits and tax filings.
Office Administration:
- Organize and maintain physical and digital files and records.
- Assist in the preparation of presentations, reports, and other documents.
Human Resources Support:
- Collect, verify, and process employee payroll information, ensuring wages, overtime, bonuses, and deductions are accurate.
- Assist with administrative tasks related to employee onboarding and offboarding processes.
- Maintain employee records, including timesheets, attendance, and leave management.
- Collaborate with management to ensure compliance with employment laws and company policies.
Vendor Management:
- Maintain vendor records, manage invoices, and process payments.
Communication and Collaboration:
- Serve as a point of contact for internal and external stakeholders, including members, addressing inquiries and resolving issues.
- Collaborate with team members to support project management and ensure smooth workflow.
- Foster a positive and professional working environment through effective communication and interpersonal skills.
Qualifications:
- Proven experience in bookkeeping, financial management, or a related field.
- Strong knowledge of bookkeeping principles, financial software, and tools such as Quickbooks, Sage50, or similar applications (familiarity with Jonas Club Management is an asset).
- Proficient in Google Workspace or Microsoft Office applications and comfortable with technology tools for digital communication and file management.
- Excellent organizational skills and attention to detail.
- Strong written and verbal communication abilities.
- Ability to multitask, prioritize tasks, and meet deadlines.
- Understanding of basic HR procedures and familiarity with relevant laws and regulations is a plus.
- Flexibility to adapt to changing priorities and handle confidential information with integrity.
- High level of professionalism and a collaborative mindset.
This position is ideal for someone who thrives in a fast-paced environment and enjoys working with people.
If you possess the above qualifications and are eager to contribute to our team's success, please submit your application, including a cover letter and resume. We look forward to reviewing your candidacy.
Job Types: Part-time, Permanent
Part-time hours: 16 per week
Salary: $25.00-$35.00 per hour
Benefits:
- Casual dress
- Dental care
- On-site parking
- RRSP match
- Work from home
Flexible Language Requirement:
Schedule:
Ability to commute/relocate:
- Toronto, ON M6R 2V4: reliably commute or plan to relocate before starting work (preferred)
Education:
- Secondary School (preferred)
Language:
Work Location: Hybrid remote in Toronto, ON M6R 2V4
Expected start date: 2023-08-28
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