Job Description
Olympia Construction is an independently owned and operated Canadian business. We specialize and offer restoration and roofing services in the GTA, Halton and Hamilton regions for both residential and commercial clients. We have been in business for a number of years and have worked with several reputable insurance companies.
We are seeking a highly organized Office Administrator to join our team. The successful candidate will be responsible for providing administrative support to ensure efficient operation of the office. This is a full-time position that requires attention to detail and excellent organizational skills.
Responsibilities:
- Process and reconcile all transactions, including invoices, payments, and credits.
- Communicate with supervisor for invoice approvals and discrepancies and other related issues.
- Set up new vendors and jobs in accounting system with appropriate information.
- Contact and follow-up with vendors regarding issues with documentation and/or invoices in a highly professional manner.
- Ensure files and documents are prepared and logged with a high level of accuracy and within required timeframes.
- Ensure project are up-to-date, and follow up with supervisor and/or PMs for any discrepancies.
- Effectively and accurately communicate any discrepancies in project reports with supervisor and/or PMs.
- Assist in office reception duties, including answering/transferring inbound calls and processing courier deliveries.
- Provide other duties as requested and required.
- Other Administrative task as needed.
- Ensuring supplies are adequately stocked and placing new orders as required.
- Overall tech-savviness and the ability to learn, use, and support others with technology.
- Responsible for opening and closing the office (doors, lights, etc.)
Requirements/Skills:
- Ability to multi-task and adapt to change
- Ability to maintain confidentiality and sensitive information.
- Strong attention to detail.
- Quick learner with a high sense of initiative and can work under little supervision.
- Excellent communication skills with ability to effectively communicate with all levels of an organization.
- Ability to work under time constraints.
- Proficient with Microsoft Office Suites.
- Proficient in Google Suites
- Knowledge in Quickbooks
- Knowledge in Adobe
Details:
Job Types: Full-time, Permanent
Salary: $20.00-$25.00 per hour
Schedule:
- Day shift
- Monday to Friday
Work Location: Hybrid remote in Oakville, ON L6L 6M1
Apply
Go Back