Job Description
We are currently looking for a full-time administrative assistant at our Surrey location. Hourly wage $17-$20/hour, depending on experience.
Summary:
This position is responsible for office administrative support, accounts receivable and taking and coordinating customer orders.
Responsibilities:
· Answer multi-line phone system and take orders
· Assist sales department with client order processing
· Perform basic activities in Quickbooks and Protractor Software including entering sales orders, generating invoices, receiving payments, adjusting inventory, etc.
· Monitor office supplies inventory
· Photocopying, filing, printing, organizing, scanning, faxing
· Quoting, scheduling, sending Jobs
· Coordinates order shipping with customers, freight companies
· Processes daily cash, credit card and cheque payments
· Processes mail and incoming packages or deliveries
· Maintain files and records with effective filing systems
· Various administrative tasks (scheduling meetings, prepare agenda, take meeting minutes, update customer lists, arranging appointments, data entry, etc.)
Skills and Experience:
· Experience in customer service an asset
· Knowledge of basic bookkeeping and office systems and procedures
· Experience with Quickbooks or similar accounting software an asset
· Working knowledge of office equipment (e.g. printer, credit card terminal)
· Excellent communication and interpersonal skills
· Organized with the ability to prioritize and multi-task in fast-paced environment
· Reliable with patience and professionalism
Hours: 8AM - 6 PM Tuesday to Friday and should be able to work Saturday 9 AM-5 PM
Benefits after 3 months
Job Type: Full-time
Salary: $17.00-$20.00 per hour
Benefits
- Company events
- Extended health care
- On-site parking
Schedule:
Education:
- Secondary School (preferred)
Experience:
- administrative assistant: 1 year (preferred)
- receptionist: 1 year (preferred)
Administrative Duties:
- Scheduling
- Stocking supplies
- Sorting and sending mail
- Answering and routing phone calls
- Greeting visitors
Financial Duties:
- Processing expense reports
- Processing payments
- Billing
Work remotely:
COVID-19 precaution(s):
- Sanitizing, disinfecting, or cleaning procedures in place
Job Type: Full-time
Salary: $17.00-$20.00 per hour
Benefits:
- Dental care
- Extended health care
Schedule:
- 10 hour shift
- Day shift
- Weekend availability
Education:
- Secondary School (preferred)
Experience:
- administrative assistant: 1 year (preferred)
- receptionist: 1 year (preferred)
Work Location: In person
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