Job Description
We are looking for someone who has drive, who can work independently and understands the importance of their role. As the office admin you are the main point of contact for all staff and customers greeting them with your friendly and upbeat attitude.
This is an office setting and must be in the office every day. The client's office location is Hunt Club & Prince of Wales area.
What you bring to the table:
- 1-3 years of previous admin experience
- Able to manage different priorities
- Word, Excel, Outlook, Power Point is a must
What you get:
- a family environment
- a great team that continues to grow and make a difference in the Canadian market
- 50-55k based on experience
- 3 Weeks Vacation
- Health & Dental
- RRSP Matching
- Easy Hours 8:30-4:30pm
What the job entails:
- Assisting executives (monthly meeting bookings, travel, and expense reports etc)
- Answering the phone, taking memos
- Greeting visitors
- Receive, sort, and hand out mail.
- Filing/Labelling for all departments
- Document management – organization of agreements and arranging shredding when necessary.
- Drafting documents and preparing letters
- Organizing and maintaining office supply inventory.
- Sending emails to all staff for events, notices, etc. where our staff are copied – maintain current
- email group for quick sending.
- Back up and support for other departments wherever necessary
- Data entry
- Maintaining boardroom scheduling and taking meeting minutes for executives (when required)
- Supply ordering, maintain stock of certain items.
- Office errands – shopping for cream/coffee/cakes, arranging lunches and food for meetings when required.
- Maintaining a clean work environment (kitchen, reception area, boardrooms, etc.) wipe down
- all areas at the end of each day – counter, tables, fridges & microwaves.
- Monitor and maintain office equipment, place service calls.
- Create, update, and maintain personnel records – alarm passwords, staff telephone numbers,
- emergency contacts.
- Maintain security system – add and remove new employees, make service calls when needed.
- New employee set up & introductions.
- Sending out all couriers and tracking shipments to ensure the couriers you send arrive at the correct destination / ensuring we have the most competitive rates and shop for better options
- with various courier companies.
- Travel arrangements – booking flights, cars and hotels when needed for all staff that require support.
- Planning and organizing staff events (birthdays, team building events, corporate events, holiday events, charity events, etc.)
The above statement reflects the general details considered necessary to performance the duties of the job. This shall not be construed as a detailed description of all the requirements of the job. Only candidates with a valid work permit to work will be considered. We thank all applicants for their interest, however only those candidates selected for interviews will be contacted.
Accommodation is available upon request.
Job Type: Full-time
Salary: $50,000.00-$55,000.00 per year
Benefits:
- Casual dress
- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Application question(s):
- You must report to work everyday. No hybrid available. Do you agree?
Education:
- Secondary School (preferred)
Language:
Work Location: In person
Application deadline: 2023-07-25
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