Job Description
Job Description – Huron Alloys Inc.
Position: Office Manager
Reports to: General Manager
Job Summary
The Office Manager supports company operations by maintaining office systems, company policies and procedures, ISO standards and managing the Office Administrator.
Major Duties and Responsibilities
The office manager is responsible for overseeing the accounting function within the company. This includes accounts payable/receivable, monthly bank filings, bank reconciliation, payroll (ROE’s, T4’s), invoicing. Acting as a financial control point by reconciling appropriate GL’s.
Assists with the company’s ISO program by performing audits and looking for opportunities for improvement, advising on changes and innovation by following up and managing NCR’s both internal and external. As well as, assisting in the areas of quality control by managing ISO certificates, CRN’s and MSDS’s.
As a manager, this position is responsible for carrying out staff appraisals, managing performance and disciplining staff for their direct reports. Ensure that work is delegated to the appropriate staff; ensuring their workload and their staffs’ workload is manageable and the work is meeting the company’s expectation. Staff training and development will also be a focus.
Is responsible for documentation as it relates to the importing of goods and dealing with our customs broker to ensure a smooth receiving process.
Is responsible for the processing of product receipts, invoicing and payroll. Will be asked to enter purchase orders from time to time.
Develop, implement, maintain and manage the company procedures to ensure they are being followed and develop if there is a gap as it relates to the finance function of the company.
In charge of document management both paper and electronic ensuring filing meets regulatory requirements and is organized.
Would act as sales support only during peak/heavy volume periods once all sales people are at capacity.
Assist in the preparation of AP cheques and related duties such as bill payments, wire transfers etc.
Assist with inventory adjustments and related inventory tasks.
Acts as a resource to other staff with computer systems, filing systems etc.
Other duties as assigned.
Qualifications
- College diploma in a business/office admin program or an equivalent amount of experience.
- A minimum of 3 years’ experience working in an office setting performing administrative duties.
- Strong interpersonal and oral and written communication
- Sound judgment and problem-solving skills
- Strong organization and time management skills
- Strong proficiency with computers (MS Office – Excel, Word, Outlook)
Job Type: Full-time
Salary: $50,000.00-$60,000.00 per year
Benefits:
- Casual dress
- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
Flexible Language Requirement:
Schedule:
Ability to commute/relocate:
- Sarnia, ON N7T 7H3: reliably commute or plan to relocate before starting work (required)
Education:
- Secondary School (preferred)
Language:
Work Location: In person
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