Job Description
The Junior Accountant is responsible for assisting the finance department with the company's financial plans and policies, its accounting practices, the conduct of its relationships with lending institutions and the financial community, the maintenance of its fiscal records, and the preparation of financial reports including monthly bank reconciliations. This position involves supervision over general accounting, property accounting, internal auditing, cost accounting, and budgetary controls and reports directly to the Controller.
Core Duties/Responsibilities:
- Oversee the Maintenance of books of account (including but not limited to preparing checks, coding and posting invoices, preparing deposits, journal entries, reconciliations, petty cash).
- Oversee issuing of checks/payment of invoices.
- Prepare monthly/quarterly financial statements for project staff, Executive Director and Board of Directors.
- Liaise with project staff and support them in book-keeping needs related to their program areas.
- Oversee accounts receivable.
- Complete all payroll functions.
- Maintain investment schedules; oversee cash flow requirements, and communications with bankers on investments.
- Maintain accounts and relations with bankers.
- Oversee internal system of handling funds.
- Maintain year-end working papers and spreadsheets and assist with preparation for any audits or independent reviews with support from the Executive Director and treasurer.
- Complete monthly reconciliation for all accounts (bank and brokerage accounts).
- Exert care and control over assets and records and establish procedures for safeguarding, including security and computer backup (copy virus checked and stored off-site).
- Assist in maintaining policy and procedure documentation for complex financial and accounting issues.
- Provide technical support (including software updates, troubleshooting and back-ups).
- Maintain current knowledge of regulatory changes and impacts on the organization's books of account.
- Maintain an accurate and complete trail of supporting documentation for all financial and bookkeeping activities.
- Maintain up-to-date, complete and systematic filing system to support book-keeping and financial records.
- Provide forensic accounting services as necessary.
- Develop, analyze and interpret statistical and accounting information in order to appraise operating results in terms of profitability, performance against budget, and other matters bearing on the fiscal soundness and operating effectiveness of the organization.
- Responsible for evaluating the performance of personnel in the Accounting Department. This individual recommends training requirements, has the duty to keep the staff at the highest level of skill necessary to meet company needs and objectives, and may recommend that personnel be hired or removed from the Department.
- Establish major economic objectives and policies for the company and prepare reports that outline the company's financial position in the areas of income, expenses, and earnings based on past, present, and future operations.
- Coordinate and direct the preparation of the budget and financial forecasts, institute and maintain other planning and control procedures (including the cost accounting system) and analyze and report variances.
- Is responsible for tax planning and compliance with Federal, Provincial and local corporate, payroll, and other applicable taxes.
- Furnish internal reports, revise and update reports to be more useful and efficient and furnish external reports as necessary.
- Determine depreciation rates to apply to capitalized items and advise management on desirable operational adjustments due to tax revisions.
- Evaluate and recommend insurance coverage for protection against property losses and potential liabilities.
- Has the final responsibility for providing effective financial controls for the organization.
- Perform gross margin checks and accounting order review.
- Perform other duties as assigned.
Skill/Knowledge & Other Requirements:
- Minimum bachelor's degree in accounting, finance or related field required.
- Working towards a CPA designation preferred.
- 5+ years of experience in financial management.
- Experience in accounting an asset.
- Excellent computer skills.
- Excellent communication skills both verbal and written.
- General understanding of computerized accounting systems.
- Excellent working knowledge of MS Word, Quick-books and Excel.
- Accuracy and attention to detail while working under tight deadlines.
- Assertive, comfortable communicating with various types of individuals.
- Good interpersonal and customer service skills.
- Billing experience is an asset.
- Excellent teamwork and team building skills.
- Able to build and maintain lasting relationships with corporate departments and key business partners.
- Ability to follow through and complete overlapping projects.
- Good organizational, time management and prioritizing skills.
- Strong problem identification and problem resolution skills.
- High level of critical and logical thinking, analysis, and/or reasoning to identify underlying principles, reasons, or facts.
- Ability to interpret and implement company policies and procedures.
- Good organizational, time management and prioritizing skills.
- Effective communication skills with individuals at all levels of the organization.
Other Skills/Knowledge:
- Must possess a high level of moral judgment for handling confidential information and monetary transactions.
- Strong diplomatic, negotiation, and conflict resolution skills in order to handle late payments and delinquent accounts.
- Ability to make decisions and multi-task.
- Able to effectively communicate both verbally and in writing.
- Able to build and maintain lasting relationships with other departments, key business partners, and government agencies.
Job Candidate Privacy Notice
Required- 5+ years of experience in financial management.
Required- Bachelors or better in Accounting or related field
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