Job Description
We are currently hiring a full-time, contract virtual Office Assistant to assist with digital and paper copy medical file organization as well as other daily administrative operations of the Society.
The CBT Skills Groups Society of Victoria is offering eight-week Cognitive Behavioural Therapy (CBT) Skills Groups for adult patients (17.5-75 years old) who want to learn practical tools to improve their mental health.
The CBT Skills Group Program is a transdiagnostic course that integrates basic neuroscience teaching with introductory mindfulness and cognitive behavioural therapy skills and concepts. Patients learn practical tools to recognize, understand and manage patterns of feeling, thinking and behaving. They learn to be conscious of their choices as they respond to life stressors, and explore options for living a fuller, richer life, more aligned with what they value most.
Responsibilities:
Review patient referrals for relevant/missing information and follow up as required
Create and update records in Access (being used in place of an EMR) ensuring accuracy and validity of information
Prepare and organize group documents and materials for Facilitators
Receive and review group documents and materials from Facilitators for completeness
Sort and forward incoming faxes as dictated by the policies and procedures
Corresponding via email or telephone, internally and externally, with physicians regarding patient referrals
Accurately and efficiently organize existing and new files for future retrieval
Follow policies and procedures to safeguard confidentiality at all times
No billing or in-person patient interactions
Requirements:
The ideal candidate is comfortable working independently, self-motivated, and is able to quickly switch tasks dependent on changing program priorities
Medical office experience an asset
Research or stats education or experience an asset
Good knowledge of MS Office (Word, Excel, & Access) and typical front office equipment such as scanners, printers, etc.
Good command of English both oral and written
Dependable with a respect to confidentiality and policies
Excellent organizational and time management skills
Great attention to detail
Job Type: Full-time
Salary: From $22.50 per hour
Benefits:
- Wellness program
- Work from home
Flexible Language Requirement:
Schedule:
- 4 hour shift
- 8 hour shift
- Evening shift
- Monday to Friday
- Weekends as needed
COVID-19 considerations:
All staff are currently working virtually with weekly in-person meetings. Those who are unwell during the weekly team meetings can connect via zoom.
Application question(s):
- Are you able to work evenings and weekends?
- Are you able to travel to Comox/Courtenay, BC for in-person meetings on a weekly basis or as needed?
Work Location: Hybrid remote in Comox, BC
Application deadline: 2023-08-11
Expected start date: 2024-08-19
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