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administrative assistant

Job Description

• Education: Secondary (high) school graduation certificate
• Experience: 1 to less than 7 months

Tasks

• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Train, direct and motivate staff
• Establish and implement policies and procedures
• Assign, co-ordinate and review projects and programs
• Organize and administer staff consultation and grievance procedures
• Provide customer service
• Advise senior management
• Plan, organize, direct, control and evaluate daily operations

Supervision

• 1 to 2 people

Computer and technology knowledge

• MS Excel
• MS PowerPoint
• MS Word
• MS Outlook

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Repetitive tasks
• Attention to detail

Personal suitability

• Ability to multitask
• Accurate
• Client focus
• Flexibility
• Organized
• Team player
• Judgement
• Time management
• Work Term: Permanent
• Work Language: English
• Hours: 35 hours per week

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