administrative assistant

Job ID:

6a75463

Location:

Vancouver

Published:

2 days ago

Salary 45760 CAD

Company

YBC

Website

www.ybc1.com

Headquarters

CEO

Revenue

Type

Sector

Founded

Job Description

Date Posted: July 17, 2023

Position Title: Administrative Assistant, Fund Development

Location: Royal Avenue YMCA (620 Royal Avenue, New Westminster)

Terms: Part-Time

Hours: 20 hours per week

Start Date: As soon as possible

Salary: $22 hourly

Reports To: General Manager, Fund Development

Nature and Scope:

Reporting to the General Manager, Fund Development, the administrative assistant incumbent is responsible for the efficient and accurate recording of donations received from all sources into the donor software system (Raiser’s Edge), acknowledgement letters to donors, month end reconciliation support, as well as providing administrative support to the Fund Development team as needed. This position will require a self-motivated candidate with proven, exceptional interpersonal skills, financial acuity, organizational skills, and communication skills including the ability to write professional correspondence. This role is an important administrative role to the fund development team to reach its fundraising goals and objectives for both the YMCA and YMCA Foundation.

Major Responsibilities:

Donor Data Entry

With close supervision and training from the Manager Fund Development Systems this role will:

Receive, record, process, donations of cash, cheques, credit cards, shares, securities, estates, and gifts-in-kind, payroll deduction, answer donor inquiries, balance and prepare daily deposits as required.
Support YMCA in tribute in memorial gifts input and acknowledgement
Ensure correct transaction coding and processing
Maintain gift record data hygiene in the Raiser’s Edge database
Ensure appropriate security measures are being exercised at all times; be knowledgeable about security for all media and technology related to recording gifts.

Donor Relations

Working closely with the Fund Development Officer this role will ensure donor correspondence is done accurately and efficiently as follows:

Responsible for writing donor acknowledgement letters
Coordinate mailings or emails of donor letters, and when applicable receipts, in a timely manner
Deal courteously and effectively with donor calls, inquiries and concerns
Take PCI training in order to accept donations over the phone
Assist with donor inquiries, troubleshoot problems and provide resolution to escalated donor inquiries or complaints

Other Administrative Duties

Administrative support for proposal writing, minute taking and other admin tasks as needed
Supports VP Fund Development administration needs for What Really Matters Capital Campaign
Assist with preparation of donor reports as needed for GM Fund Development and VP Fund Development
Assist with fund development events administration

Qualifications:

Diploma or equivalent related administration or financial accounting experience
Knowledge of Raiser’s Edge an asset (especially pertaining to gift records and gift processing) or equivalent database experience
Strong attention to detail and accuracy in data entry
Strongly competency in Microsoft Office, especially Excel, Word, and Adobe
Ability to communicate effectively and respectfully in English, both verbally and in writing
Successful candidates will be required to provide a current and satisfactory Criminal Reference Check/Vulnerable Sector Search issued no later than six (6) months preceding your start date.

Competencies:

In addition to bringing a commitment to YMCA vision and values, the candidate should possess the following competencies:

Leading Self