Job Description
Date Posted: July 17, 2023
Position Title: Administrative Assistant, Fund Development
Location: Royal Avenue YMCA (620 Royal Avenue, New Westminster)
Terms: Part-Time
Hours: 20 hours per week
Start Date: As soon as possible
Salary: $22 hourly
Reports To: General Manager, Fund Development
Nature and Scope:
Reporting to the General Manager, Fund Development, the administrative assistant incumbent is responsible for the efficient and accurate recording of donations received from all sources into the donor software system (Raiser’s Edge), acknowledgement letters to donors, month end reconciliation support, as well as providing administrative support to the Fund Development team as needed. This position will require a self-motivated candidate with proven, exceptional interpersonal skills, financial acuity, organizational skills, and communication skills including the ability to write professional correspondence. This role is an important administrative role to the fund development team to reach its fundraising goals and objectives for both the YMCA and YMCA Foundation.
Major Responsibilities:
Donor Data Entry
With close supervision and training from the Manager Fund Development Systems this role will:
- Receive, record, process, donations of cash, cheques, credit cards, shares, securities, estates, and gifts-in-kind, payroll deduction, answer donor inquiries, balance and prepare daily deposits as required.
- Support YMCA in tribute in memorial gifts input and acknowledgement
- Ensure correct transaction coding and processing
- Maintain gift record data hygiene in the Raiser’s Edge database
- Ensure appropriate security measures are being exercised at all times; be knowledgeable about security for all media and technology related to recording gifts.
Donor Relations
Working closely with the Fund Development Officer this role will ensure donor correspondence is done accurately and efficiently as follows:
- Responsible for writing donor acknowledgement letters
- Coordinate mailings or emails of donor letters, and when applicable receipts, in a timely manner
- Deal courteously and effectively with donor calls, inquiries and concerns
- Take PCI training in order to accept donations over the phone
- Assist with donor inquiries, troubleshoot problems and provide resolution to escalated donor inquiries or complaints
Other Administrative Duties
- Administrative support for proposal writing, minute taking and other admin tasks as needed
- Supports VP Fund Development administration needs for What Really Matters Capital Campaign
- Assist with preparation of donor reports as needed for GM Fund Development and VP Fund Development
- Assist with fund development events administration
Qualifications:
- Diploma or equivalent related administration or financial accounting experience
- Knowledge of Raiser’s Edge an asset (especially pertaining to gift records and gift processing) or equivalent database experience
- Strong attention to detail and accuracy in data entry
- Strongly competency in Microsoft Office, especially Excel, Word, and Adobe
- Ability to communicate effectively and respectfully in English, both verbally and in writing
- Successful candidates will be required to provide a current and satisfactory Criminal Reference Check/Vulnerable Sector Search issued no later than six (6) months preceding your start date.
Competencies:
In addition to bringing a commitment to YMCA vision and values, the candidate should possess the following competencies:
Leading Self
- Evolve in Professional Capability – Commit to being better
- Achieve Excellence and Authenticity – Show up with the best version of you
Leading Others
- Develop the Potential in Others – Help people grow and lead
- Create a Culture of Connection – Build bridges between people and partners
Leading Mission
- Think and Act Strategically – Make good decisions and act on them
- Make an Intentional Impact – Advance the strength and cause of the Y
Application Process:
Internal Applicants: Please apply online through the ADP Workforce Now Career Center.
External Applicants: Please apply here
Application Deadline: Until filled
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