Job Description
Position Number: 50020746 /
Department: Business Services Administration
Grade: GR11
Campus: Sir George Williams (Downtown)Salary: $70,819.75 - $84,590.55 per annum
Union/Association/HR Policy: CUPEU
Posting deadline: July 31, 2023
Recognized as Canada’s top university under the age of 50, and one of Montreal’s top Employers, Concordia University is the place to be if you are looking to grow, contribute and innovate in a dynamic and multicultural environment.Be part of a community that addresses society’s big challenges, supports your personal and professional growth, and makes a real impact in building a more sustainable world.As a member of our community, you will have access to comprehensive benefits, a defined pension plan and numerous on site well-being facilities such as a state of the art gym and health clinic as well as a variety of educational and cultural opportunities.
SCOPE
Reporting to the Director, Business Services, the incumbent acts as a primary resource person related to budget planning, analyses, and reports on all department finances. They oversee the accounting, financial management, budget management, record maintenance. They introduce, implement and maintain an appropriate budget control system necessary to provide accurate information in regards to planning and management of operations.
PRIMARY RESPONSIBILITIES
- Advise the Director, Business Services, regarding financial planning and ongoing budgetary matters, including development and implementation of operating budgets in alignment with Business Services plans and goals.
- Provide analytical budget and projection support for all Business Services operations in collaborations with management team. Produce monthly financial statements and monitor performance against budget and previous years. Advise Director of ongoing profit gains or losses against budget. Provide quarterly re-forecasts of budget as required. Analyze data to provide management team with information. Calculate and report potential exposure on profit margins.
- Validate all operational activity with financial reporting in UNITY. Maintain effective accounting and control systems for all financial transactions, accounts payable, accounts receivable, store expenses, balance sheet accounts, cash control, payroll and travel.
- Oversee all aspects of accounts payable and receivable activity to ensure accurate and timely processing of payment to vendors and collection on customer accounts. Communicate with vendors to resolve outstanding items. Monitor current accounts and coordinate collections on open credits. Maintain vendor and customer database for print services.
- Analyze data, develop and provide quarterly projections and financial reports for the Director. Analyze operational expenses and production costs to determine cost effectiveness and identify cost reduction opportunities.
- Monitor monthly uploads of charges for internal department sales. Ensure collections on all NSF customers. Provide internal sales reports to Financial Services (annually).
- Close fiscal year and prepare final documentation for Financial Services. Validate inventory variance and monitor final postings to financial statements.
- Liaise with Financial Services, other University departments and external entities as required. Ensure that Business Services comply with all reporting requirements of the University or other related agencies.
- Document and develop policies and procedures for all areas of Business Service in collaboration with management team.
- Perform other duties as required by the Director.
QUALIFICATIONS
- Bachelor's degree in Business Administration, Accounting or Finance or in a field pertinent to the primary responsibilities and two to four years of experience in budget management.
- Very good knowledge (Level 5) of spoken and written English in order to create texts and to prepare reports. Good knowledge (Level 4) of spoken and written French.
- Good understanding of business process analysis principles.
- Thorough knowledge of financial and management accounting in a retail environment.
- Excellent organizational skills in order to effectively organize work and set work priorities under time constraints.
- Good knowledge (Intermediate level) of Word and Excel.
- Knowledge of accounting policies and procedures.
- Excellent analytical, interpersonal and communication skills with the ability to deal sensitively with individuals.
- Ability to multi-task and work under pressure with minimal supervision.
- Keen attention to details.
- Aptitude to work in a service-oriented environment both as member of a team and independently.
- Knowledge of Business Services systems, and the University UNITY System (SAP) highly desirable.
- Advanced knowledge of the university policies, procedures and general accounting and purchasing procedures is an asset.
Due to the volume of applications, only selected candidates will be contacted by our Talent Team.
Concordia University is an English-language institution of higher learning at which the primary language of instruction and research is English. Since this position supports academic and administrative functions of the university, proficiency in English and French, as indicated, is required.
IMPORTANT: The language and computer skills of short-listed candidates will be tested.
Territorial Acknowledgement
Concordia University is located on unceded Indigenous lands. The Kanien’kehá:ka Nation is recognized as the custodians of the lands and waters on which we gather today. Tiohtià:ke/Montreal is historically known as a gathering place for many First Nations. Today, it is home to a diverse population of Indigenous and other peoples. We respect the continued connections with the past, present and future in our ongoing relationships with Indigenous and other peoples within the Montreal community.
Employment Equity
Concordia University is strongly committed to employment equity within its community, and to recruiting a diverse faculty and staff. The University encourages applications from all qualified candidates, including women, members of visible minorities, Indigenous persons, members of sexual minorities, persons with disabilities, and others who may contribute to diversification; candidates are invited to self-identify in their applications. As part of your application, you will be asked to complete a diversity survey. This information is voluntary and any information collected for this purpose is confidential and cannot be accessed by search committees or human resources employees. Results will be aggregated and used to help Concordia achieve its goal to see all members of our community not only reflected, but welcomed, included and supported in their efforts to contribute to all areas of university life.
Accessibility
Concordia desires to increase diversity among its community members and we strive to make our recruitment processes as accessible as possible and provide accommodations as required for applicants. If you are contacted for an interview and anticipate needing accommodations during the process, please contact, in confidence, hr-employment@concordia.ca
Immigration Status
All qualified candidates are encouraged to apply; however, Canadian and Permanent Residents will be given priority. To comply with the Government of Canada’s reporting requirements, the University is obliged to gather information about applicants’ status as either Permanent Residents of Canada or Canadian citizens.
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