Job Description
Job: Executive Assistant
About Quadbridge:
Quadbridge is one of the fastest-growing tech companies in Canada.
- Our Why. Our purpose: We exist to drive success through technology.
- What we do: We deliver scalable technology solutions with agility and responsiveness.
- Our office: Our modern office is based in Montreal, across from the Canal Lachine, and is easily accessible by car and public transportation. We offer a work environment that encourages collaborative and cohesive teams in a brand new open-spaced office.
- Our team: We are a team of dynamic and autonomous entrepreneurs, that are passionate about new technologies and helping our clients reach the full potential of their businesses by providing them with solutions tailored specifically for their needs. This team is our DNA and forms a family who share the same values and objectives.
Regarding the job:
Quadbridge is looking for an Executive Assistant to join the #QuadSquad. If you like schedule management, challenges, administration and making a positive difference in people's daily lives, this position is for you!
Responsabilities:
The main tasks are twofold: executive assistant and office management.
Executive assistant:
- Provide secretarial and administrative support to Executives (C-Level and Vice-President Executives).
- Prepare and send outgoing faxes, mail, scans, and courier parcels.
- Coordinate travel arrangements’ requests with the travel agency.
- Arrange meetings and appointments, and provide reminders to the CEO on a daily basis.
- Send emails on behalf of CEO and organize CEO’s calendar, as requested.
- Track and manage corporate and personal expenses, monthly reporting.
- Manage some personal matters for the CEO.
Office Management:
- Greet employees and visitors at the main entrance of the office.
- Manage relationship with Office vendors (building, cleaning services, etc.).
- Purchase, receive and store the office supplies ensuring that basic supplies are always available.
- Assist the human resources department with kitchen and grocery management.
- Ensure direct communication with the owners of the establishment regarding the parking, repairs and events.
- Coordinate projects with various departments.
- Coordinate internal events with the Human Resources team.
- Any other related tasks.
Requirements:
- Ideally, experience as an office manager or executive assistant.
- Bilingualism, both oral and written – French and English, due to employees located outside Quebec.
- Class 5 driver's license.
- Strong knowledge of MS Office (specifically in Excel).
- Very organized, great attention to detail and ability to prioritize.
- Time management and adaptation aptitudes.
- Great attitude with a friendly demeanor.
What Quadbridge has to offer:
- Competitive compensation package.
- Extended health and dental coverage after successful completion of the probationary period (3 months).
- Virtual healthcare services through our collective insurances after successful completion for the probationary period.
- Daily access to a free on-site private gym.
- Subsidized, health-focused breakfasts and lunches provided daily by our professional chef.
- Open-concept, brand new office, calm environment.
- Easily accessible office with parking, next to canal Lachine and its cycle path.
- We encourage collaboration, continuous learning and personal and professional development for each of our employees.
- We encourage autonomy and accountability.
Quadbridge is committed to fostering a diverse and representative workforce and an inclusive work environment where all employees are treated equally. We make sure to respect the same equity with candidates during the full-cycle of recruitment.
Job Types: Full-time, Permanent
Salary: $45,000.00-$55,000.00 per year
Benefits:
- Casual dress
- Company events
- Dental care
- Discounted or free food
- Employee assistance program
- Extended health care
- Life insurance
- On-site gym
- On-site parking
- Paid time off
- Vision care
- VRSP
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- No weekends
Supplemental pay types:
Experience:
- Administrative: 2 years (preferred)
Work Location: In person
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