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project coordinator

Job Description

Referred applicants should not apply directly to this role.

All referred applicants must first be submitted through Workday by a current Loblaw Colleague.

Location:

At Loblaw, we help millions of Canadians get through their best days, worst days, celebration days, and every day. Through our innovation and quality products, we’re here for our friends, neighbours, family members and colleagues.

We succeed through collaboration and commitment and set a high bar for ourselves and those around us.

We’re looking for adaptable people who are thrilled to join us in our goal of helping Canadians Live Life Well®. Whether you are just starting your career, re-entering the workforce, or looking for a new job, this is where you belong. We promote leaders at every level and support our people to follow their passion.

Why is this role important:
Reporting to the Director, Innovation & Project Management, the Innovation & Project Coordinator provides support to, and liaises directly with, Senior Leadership Team, management teams, external vendors and internal departments regarding Capital costs actual to budget and control spend through development and tracking of a robust PO system. Responsibility includes developing and maintaining a PO system that will track all the Capital spend for MediSystem Pharmacy by organizing and developing process and procedures to manage requests from business before purchases are made. This includes but not limited to handling requisitions, issuing POs, reconcile vendor invoices to POs issued, and send to parties for necessary approval before forwarding to AP for payment. The Innovation & Project Coordinator ensures the development of long term and annual objectives are met and costs are aligned with plan.

What you’ll do:

• Develop a robust PO system to track all Major Purchases

• Track all negotiated contract for vendor pricing

• Match POs to packing list and ensure pricing is in line with negotiated contracts

• Reconcile vendor invoices prior to sending to necessary approval levels

• Work effectively with all MediSystem Teams as necessary to code & process invoices in a timely and efficient manner

• Completes all duties to ensure invoices are matched with purchase orders, coded and submitted to AP

• Address inquiries received from vendors and internal departments in a timely manner

• Supplies copies of invoices and other supporting documents to promptly resolve issues and concerns

• Prepares period end and year end accruals as necessary

• Receives, organizes and files all supplier invoices and related accounts payable documentation.

• Participates in any other special projects undertaken by department as necessary.

• Participates in training when there are system or process changes.

• Update customer spreadsheet with recurring beneficial items

• Cancel recurring beneficial items immediately upon notice of client notice (i.e. fax or phone lines)

• Track fixed assets using Asset Tracking System – WASP Asset Tracker

• Track client off-boarding; email all Stakeholders one week, 30 days and 60 days prior to a client being off-boarded

• Commitment to promoting a workplace of inclusiveness and belonging

What you bring:

• Post-secondary education equivalent to a university degree or College Diploma

• Good understanding of basic accounting principles

• Ability to organize and prioritize work, handle multiple priorities, meet deadlines and create schedules

• Strong computer skills in Word, Excel, Access and PowerPoint

• Professional, enthusiastic, dependable, flexible.

• Ability to work in team environment

• Organizational and strong interpersonal skills

Loblaw is committed to sustainability by sourcing products with integrity and making a positive difference in the community. Our CORE Values – Care, Ownership, Respect and Excellence – guide all our decision-making and come to life through our Blue Culture. We offer our colleagues progressive careers, comprehensive training, flexibility, and other competitive benefits – these are some of the many reasons why we are one of Canada’s Top Employers, Canada’s Best Diversity Employers, Canada’s Greenest Employers & Canada’s Top Employers for Young People.

Employment Type:

Type of Role:

We have a long-standing focus on diversity, equity and inclusion because we know it will make our company a better place to work and shop. We are committed to creating accessible environments for our colleagues, candidates and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Please Note:
Candidates who are 18 years or older are required to complete a criminal background check. Details will be provided through the application process.

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