Job Description
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Providing clean electricity to 4 million customers takes a diverse workforce and that’s where you come
in. We need your talent to help us build major projects to meet growing demand. To help our
customers find clean energy solutions for their homes and businesses and to be ready to respond
during storms and outages to keep our system reliable.
Working for BC Hydro is meaningful. And now, the stakes have been raised as we work towards a
solution to climate change while safely providing clean, affordable electricity to our customers.
We offer a healthy work life balance, training opportunities and career progression. We're proud to be
ranked as one of B.C.'s Top Employers and one of Canada's Best Diversity Employers. Join us as we
build an even cleaner B.C.
JOB DESCRIPTION
Duties:
- Provides administrative support functions to the Business Unit/Area Manager by: a) preparing
various statistical reports (such as monthly activity reports, customer complaints, safety variances,
etc.) by compiling data from various sources, identifying and obtaining missing information,
resolving discrepancies and consolidating information into a summary report; b) preparing
statistical summaries and providing written narratives of reports; c) maintaining records of related
area's performances using various software packages, creating new formats as required; d)
preparing a variety of graphical material for ad-hoc presentations; e) may perform desktop
publishing and graphical support for the preparation and updating of materials to desktop and web
publishing standards; f) may create and/or revise/edit Forms and Word templates uploading to
intranet/LAN as required. g) co-ordinating meetings, presentations, sessions for Area Manager by
arranging participant's availability, facilities, equipment, etc., arranging travel and accommodation
as required; h) preparing and administering the Local Work Contract and/or tender process; i)
Checks the accuracy of and reconciles Local Purchases and Purchase Orders, resolving any
discrepancies; stamps and assigns appropriate account codes, processing invoice for payment;
prepares purchase requisitions for approval.
- Performs a full range of clerical duties related to the administration of the related office including
preparing employee documents such as staff reports, changes of status, requisitions for help,
terminations, etc. and following up to ensure necessary action is taken, documenting new
employees as required and ensuring induction of new employee orientation is taken, responding
to complaint calls from the public and/or referring callers to the appropriate party, receiving,
checking and reconciling a variety of computer printouts and statements, such as cost control
statements, general and Local Work Orders etc., assisting the Manager in the development of the
budget and review of variance reports, processing expense claims, accounts payable documents,
maintaining PSSP training, manuals and related documentation and maintaining a petty cash
fund.
- Communicates, coordinates and corresponds with major customers and upper level
management personnel to handle material of an administrative nature.
- Performs a variety of administrative duties related to employee training and development of the
related office; processes Employee Development Plans; coordinates and tracks employee training
in relation to development plans and arranges for employees to attend required courses.
- May provide work leadership to and perform the same duties as lower level employees in the
Admin/Clerical stream.
- Performs a variety of word processing functions for the Business Unit/Area Manager and other
related management staff by composing correspondence for signature of the Manager, preparing
a variety of material on computerized word processing equipment, setting up and maintaining the
office clerical systems and processing incoming and outgoing mail.
- May be required to perform a variety of administrative tasks related to safety and WorkSafeBC
issues and reports for the Area Office; contacting others to present safety presentations and
determining employee eligibility for safety awards.
- Performs duties of a minor nature related to the above duties that do not affect the rating of the
job.
Qualifications:
- High School diploma; plus experience using PC's for word processing, spreadsheet and
database application programs or equivalent.
- Requires in-house training in relevant BC Hydro systems/applications (such as time entry,
financial and records management) or departmental systems/applications; or must be completed
within one (1) month of starting in the job.
- The successful candidate will have approximately 12 months of experience in the Office
Administration job hierarchy.
ADDITIONAL INFORMATION
This position is affiliated with the Movement of United Professionals union (MoveUP/COPE).
http://moveuptogether.ca
- This is a Full Time Temporary position for 14 months.
We're always looking for exceptional people to bring new ideas, fresh thinking and the motivation
to help shape the electricity system in B.C. It's an exciting time to be a part of our team as we
invest in our system and prepare to meet the challenges of tomorrow.
Our values guide our work. Want to join us?
We are safe.
We are here for our customers.
We are one team.
We include everyone.
We act with integrity and respect.
We are forward thinking.
BC Hydro is an equal opportunity employer.
We include everyone. We welcome applications from anyone, including members of visible
minorities, women, Indigenous peoples, persons with disabilities, persons of minority sexual
orientations and gender identities, and others with the skills and knowledge to productively
engage with diverse communities.
We are also happy to provide reasonable accommodations throughout the selection process and
while working at BC Hydro. If you require support applying online because you are a person with a
disability, please contact us at Recruitmenthelp@
Flexible work model role definitions
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Our four role types identify the degree of flexibility an employee could have to work from home
based on the type of work they do. The flexibility for an individual job is up to the manager for
each position and the operational requirements. Employees also have the right to work full-time
from the office if they prefer. All of our roles require at least some in-person time.
IBEW/Field – No option to work from home
Resident – Works primarily (4+ days per week) in the office.
Hybrid – May be able to work from home up to 3 days per week.
Remote – Works from home 4+ days per week
HOW TO APPLY
Don't forget to update your Candidate Profile with your current resume and copies of your
certifications. If applicable, include your Trades Qualification. This will ensure we have all the
necessary information to assess your application without any delays.
Date Posted: 2023-07-18 Closing Date: 2023-08-01
Apply
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