Job Description
Administrative Assistant (School)
InnovOak School was established in 2021 in Kitchener-Waterloo Ontario. As an education start-up, we pride ourselves on providing a strong academic program that will give students the tools and skills they need to succeed, graduate, and be remarkable in all areas of adult life. InnovOak is a Ministry Inspected Private School for Grades JK-12 and we grant an OSSD and our own ISHGD.
We are Private School Reimagined.
With deep ties to the startup tech culture along with a pedigree of over 30 years in Ontario education, we are focused on the teaching and learning strategies that we know work. We are looking for specialized staff that fit our culture and are student focused. We hire for attitude, train for skill, valuing our administrative staff for what they bring to their role each day. We are looking for an experienced and flexible administrative professional who can handle a variety of educational situations and circumstances.
Who We Hope to Find
Our preferred candidate will be a self-starter that is eager to take on new things and also can get things done. As someone who is resourceful, you ask the questions that are needed to independently tackle projects. You will be the first point of contact for the school, supporting students, parents, and teachers, ensuring that the details of day to day happen seamlessly and with planning. We are a customer service focused business and want our stakeholders to rave about the work you do! Beyond this, you will support the executive team working closely with the Principal/ Executive Director as a trusted assistant focused not only on the academic requirements, but Human Resources, Marketing, Technology, Recruiting, Facilities, and Managing Projects.
This role will grow and change over time, so there is opportunity for the right person. If you love being in the middle of the action and ensuring things do not grind to a halt, then this position may be what you are looking for! For a full understanding about our school programs, please go to our website at www.innovoak.ca
Key Aspects of this Role
- Deliver exceptional customer service to all stakeholders (parents, students, and staff)
- Manage student focused programs that have legislative requirements with exceptional detail (Safe Arrival, OSRs, Admissions letters, ONSIS, Administration of Mediation and Building Access)
- Develop office procedures with guidance from the Principal to ensure smooth functioning office and school.
- Fully support the mission, vision, and values of the school in all aspects of the role
- Managing and maintaining an accurate school SIS, managing EQAO, OUAC, ONSIS and other data bases with no errors
- Supporting the course selection, admissions, marketing processes (by completing administrative tasks, updating calendars, booking tours, confirming appointments etc)
- Managing and supporting a variety of business functions that compete with day-to-day responsibilities (Facebook Posts, Sourcing, Community Partnerships, PreTour oversight)
- Be a proven self-starter with effective time management, willing to take on new responsibilities ensuring things get done in a startup culture.
- Using professional skill to ensure the Principal maintains a level of confidence in delegation of tasks, decision making, and managing issues on their behalf.
- Keen attention to detail and ability to multitask and prioritize while constantly adapting to change.
Application
- Resume should document an alignment to the key aspects of the role including experiences working with internal and external professionals.
- Previous employment/experiences in an educational setting in a Canadian school is highly valued.
- College or University degree is required.
- Demonstrated ability to write, organize data and proofread is required.
- An impeccable command of the English language is required.
- Prior administrative activities and experiences in a school or startup culture will catch our attention.
- Please do not apply if you are not within driving distance to KW. This role is not a sponsored position and we do not accept applicants looking for sponsorship.
Additional Information:
- This is a fulltime role that is tied to the school office hours of 8:00 to 4:00
- Must complete a VSC and provide adequate references that are satisfactory, so Canadian work experiences is required.
- Office hours will be more flexible during the summer months.
- For the right candidate, the compensation package is negotiable, (including a student tuition discount)
We look forward to seeing your application package. Our system will guide you through the process. You may apply directly to this posting (and others) by visiting the following link https://innovoak.bamboohr.com/jobs/
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