Job Description
Requisition ID: 341610
Posting End Date: July 26, 2023
City: Winnipeg
Site: Klinic Community Health
Work Location: Klinic Community Health
Department / Unit: Health Services
Posting Category: Non-Clinical
Union: CUPE
Anticipated Start Date: August 14, 2023
FTE: 1.0
Anticipated Shift: Days; Evenings; Weekends
Annual Base Hours: 2080
Administrative Assistant
Health Services
Full Time Permanent Position
HOURS OF WORK: Days/Evenings/Weekends
START DATE: Date of Hire
Klinic Community Heath is a pro-choice community health centre that provides primary care, education and counselling services to our local community and throughout Manitoba. Driven by our vision of creating healthy and engaged communities, we promote health and quality of life for people of every age, background, ethnicity, gender identity and socio-economic circumstances. Rooted in social justice values, we believe that everyone deserves quality care, support, and respect.
Position Summary
As a member of the Administration Team, the Administrative Assistant will provide general support to the Health Services Team. They will perform a variety of clerical functions for staff and management including responding to requests for supplies and equipment, supporting committee work, and coordinating other general administration activities as required.
QUALIFICATIONS:
- Minimum three years office experience
- Minimum typing speed of 60 words per minute
- Demonstrated attention to detail in daily work
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Publisher and Outlook)
- Proficient in email and Internet Explorer (or other search engines)
- Experience in Accuro (EMR-electronic medical record)}, WordPress, Payworks are an asset
- Knowledge of medical terminology
- Excellent organizational skills
- Demonstrated ability to work independently and as a member of a team
- Demonstrated telephone skills with the ability to handle many tasks, information and requests simultaneously
- Knowledge of community health services an asset
- Satisfactory Criminal Record, Child Abuse and Adult Abuse Registry checks
RESPONSIBILITIES:
- Provides administrative support
- Word processing
- Minute taking and transcribing
- Coordinates and complies resources for meetings, workshops and trainings
- Develops, coordinates and maintains office and administrative systems as directed
- Responds to telephone enquires
- Other administrative duties as may be assigned by the Director:
- Incoming Mail
- Outgoing Mail
- Recommends system improvements/developments to Director
- Maintains standard stock of office supplies, office equipment, forms, brochures, other printed material as required
- Preparation of timecards
- Updates to website(s)
- Ensures accurate collection and calculation of monthly statistics
- Performs Agency Assistant relief when required
- Other administrative duties as may be assigned by the Director:
- Medical billing
- Document Management (EMR)
- Complies resources for needed health services packages
- Participates in program planning, evaluation and quality monitoring including daily statistics
- Responsible for performance of other functions as requested by the Director or Manager of Health Services
- Works in conjunction with all Klinic staff and external agencies as is appropriate to ensure an inter-disciplinary approach to meeting health care needs
- Participates in training courses and in services as required, offered elsewhere and by Klinic in order to maintain and improve quality of service
- Attend staff meetings as required
- Participate in formal self-evaluations by identifying strengths and limitations
- Seek appropriate supervision/consultation of own actions
- Adheres to all agency policies, procedures, protocols and promotes best practice
- Perform other duties and functions related to their job description not exceeding above stated capacities
Working Environment and Physical Abilities:
- Work environment consisting of an office building
- Work areas may be in the public areas of the building
- May be required to sit for long periods of time
- May be required to move items weighing up to 12 kg
- May encounter aggressive and/or agitated clients and visitors
SALARY RANGE $19.306-$22.381 per hour
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