Job Description
Administrative Duties
- Prepare and send DocuSign
- Printing, scanning, binding, mailing/couriering documents – in office when possible and offsite if required
- Drafting offers, letters and other documents in Microsoft Word, must be comfortable working in track-changes
- Preparing fillable questionnaires using powerpoint and Adobe PDF
- Drafting reports
- Uploading documents to Sharefile/assigning users/filing CA’s & updating the datarooms/sending files
- Organizing company files in company drive
- Working in Microsoft Office to create spreadsheets, word documents, powerpoint presentations and documents as required
- Formatting Word documents
- Debranding, manipulating and combining PDF’s in Adobe
- Other duties and projects as required (there may be some more “Ad Hoc” personal requests)
Research Duties
- Use industry tools to search, prepare, update and manage listings and agreements and standard forms
- Conduct searches and amalgamate information into packages a variety of different style packages using PowerPoint
- Create postal code plotting analyses
- Manage MLS and other listing expiries,
- Completing Corporate Profile Reports & Parcel Register Searches
- Gather Zoning information
- Collect demographic information
- Gather property information/photos/maps
- Other research assistance as required
General Office Tasks
- Keep up to date with printer maintenance/calibrating printer to ensure colour quality. Ensure paper is stocked (when in office)
- Manage printing materials (binding tabs, binding coils, good paper, cardstock covers, etc.) and coordinating with office coordinator to restock supplies as needed
- Maintaining the kitchen, ensuring kitchen supplies are stocked and dishwasher is emptied in the morning and loaded a end of day
- Picking up the mail/newspaper and delivering it within office, sending outgoing mail as needed
- Receiving incoming couriers and delivering packages to agents desks
- Answering and directing phone calls
- Printing Labels
Essentials
- MS Office Suite Proficiency
- Strong Research skills and attention to detail
- Track Changes Guru
- Excellent organizational skills & attention to detail
- Team oriented, very positive attitude
- Good verbal and written communication skills (in person, phone calls, & via email)
- Ability to use Adobe Acrobat
- Familiarity with Adobe suite is a plus
- Very good prioritization skills/multi-tasking/meeting deadlines
- Understanding the need to always follow up
Job Types: Full-time, Permanent
Benefits:
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- RRSP match
Flexible Language Requirement:
Schedule:
Supplemental pay types:
Experience:
- Administrative experience: 1 year (preferred)
- Real Estate: 1 year (preferred)
- Microsoft Office: 3 years (preferred)
Work Location: Hybrid remote in Toronto, ON M5J 2H7
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