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executive assistant

Job Description

Come Work with Us!

At RBC, our culture is deeply supportive and rich in opportunity and reward. You will help our clients thrive and our communities prosper, empowered by a spirit of shared purpose.

Whether you’re helping clients find new opportunities, developing new technology, or providing expert advice to internal partners, you will be doing work that matters in the world, in an environment built on teamwork, service, responsibility, diversity, and integrity.

Job Title

Job Description

What is the opportunity?

In this role, the Executive Assistant will provide administrative assistance/coordination for the Director, Vice President, and Senior Vice President, Special Loans & Advisory services. The ideal candidate will coordinate administrative and support functions for one or more executives or management personnel.

What will you do?

• Act as the key contact for the executives that you will be supporting.
• Calendar management including prioritizing, scheduling and managing conflicts, business travel and accommodation arrangements.
• Organize both video and in-person meetings. Set up and coordinate business planning sessions, staff meetings, management meetings, and one-on-one’s with direct reports, and other support as needed.
• Support on-boarding of new resources to the group via My Marketplace and Access Manager, including attestations.
• Process expenses and maintain up-to-date records for the executives and their direct reports. Validate Payroll reports in SAP system. Prepare and process invoices for payment.
• Prepare presentation materials and meeting agendas, as required. Ensure relevant information is accessible, assembled and prepared for meetings.
• Coordinate Compliance related responsibilities, Delegated Lending Authorities for wider SLAS Team, eContracts for Third Party providers, and assist with preparation of Audit materials.
• Pull monthly/quarterly Post Loan Reviews and Excesses. Own Business Impact Analysis (BIA) and Work Shifting test (Recovery Task force) processes.
• Responsible for periodic updates to SLAS website, as well as all office administration: archiving, stationary and office supply orders, etc.

What do you need to succeed?

Must-have:

• 5+ years’ experience of executive administration or coordinator experience, providing support to senior level management
• Strong interpersonal and diplomacy skills and comfort in dealing with individuals across all levels of the organization
• Ability to thrive in a collaborative environment with a strong capability to prioritize activities.
• Ability to work in a fast paced environment and deal with change and continuously shifting requirements
• Ability to work efficiently and accurately with minimal supervision
• Proficiency in Microsoft Word, Power Point, Excel, Outlook
• Strong organizational skills including ability to organize, plan and schedule activities and strong calendar management/scheduling skills

Nice to have

• Bachelor degree
• Solid knowledge of relevant RBC policies and procedures (e.g. vacation and absence management; expense guidelines; travel policy)
• Navigational knowledge in Synergy and other RBC Credit systems
• Experience with My Marketplace / Access Manager
• Experience with Concur

What’s in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

• Ability to make a difference and lasting impact
• Work in a dynamic, collaborative, progressive, and high-performing team
• Opportunities to do challenging work

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Inclusion and Equal Opportunity Employment

At RBC, we embrace diversity and inclusion for innovation and growth. We are committed to building inclusive teams and an equitable workplace for our employees to bring their true selves to work. We are taking actions to tackle issues of inequity and systemic bias to support our diverse talent, clients and communities.

We also strive to provide an accessible candidate experience for our prospective employees with different abilities. Please let us know if you need any accommodations during the recruitment process.

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Expand your limits and create a new future together at RBC. Find out how we use our passion and drive to enhance the well-being of our clients and communities at rbc.com/careers.

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