Job Description
We are looking for a dedicated Executive Assistant / Receptionist to be a supportive force to our senior leadership team and our Calgary Manufacturing office team.
Reporting to the President and COO, the Executive Assistant / Receptionist is accountable for providing administrative support in a proactive manner to the Executive Team as a whole, and ongoing, day to day administration support to the manufacturing facility office team members.
Responsibilities
- Anticipating needs and providing a broad range of administrative support services for members of the executive team.
- Proactively overseeing, coordinating and maintaining calendar of appointments, including meetings, events and travel arrangements.
- Initiating and maintaining various reports, board materials, presentations and correspondence.
- Responding to internal and external inquiries in an accurate and timely manner ensuring positive relationships are developed and maintained; managing initial contact with external parties who wish to make inquiries of the executive and office team.
- Screening telephone calls and incoming mail; responding on behalf of executive team or re-routing as appropriate.
- Maintain our ISO program and all documentation.
- Maintain knowledge and understanding of organizational policies and procedures.
- Oversee general office operations, including building access, mail and deliveries, building management and maintenance, meeting room and workspaces, supplies and equipment.
- Prepare and reconcile executive expense reports and receipts.
- Manufacturing production sheets data entry into ERP system
- Other duties as required.
Experience / Education
- Certificate or diploma in Office / Business Administration, Records Management would be considered an asset.
- At least three (3) years related and progressively responsible experience in office or Executive Administration.
- Strong working knowledge of Microsoft Office 365 Suite is required.
- Exceptional verbal and written communication skills.
- Excellent organizational skills, time management skills and a strong attention to detail.
- Problem-solving skills and the ability to deal with discretionary information with reliability and confidentiality.
- Above average math skills and basic understanding of manufacturing process.
Job Types: Full-time, Permanent
Salary: $42,000.00-$50,000.00 per year
Benefits:
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
Flexible Language Requirement:
Schedule:
Work Location: In person
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