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project manager

Job Description

JOB ID# 032b

Role: Junior Project Administrator (Archivist)
Client: Federal Government of Canada Client

Contract duration: 3 years

Start date: August 2023
Location: Hybrid / NCR
Language: English

Clearance: MUST hold a Secret security clearance (please indicate on resume)

Responsibilities could include but are not limited to:

· Communicating with management and project teams on administrative matters related to project delivery;

· Performing such tasks as maintaining project documentation and records for heritage and valued assets and shipping documentation;

· Maintaining and updating heritage and valued assets documentation related inventories catalogue information in Mimsy XG collections Management database or equivalent;

· Assisting in the periodic review of files to ensure corrected classification, completion and verification of documents for accuracy;

· Handling valued assets for shipping, photographic documentation, and condition reporting;

· Acting as the first point of contact by accepting incoming communications and attempting to resolve simple problems and following established procedures for more difficult problems; and

· Tracking project change requests.

Skills/Experience Required:

· MUST HOLD A secret security clearance (please indicate on resume)

· A minimum of 4 years’ experience in:

o Planning and developing logistical support elements required for the oversight of domestic and international warehouse operations;

o Managing incoming assets, validating procurement and receipt details and coordinating outgoing assets (shipments);

o Managing and processing goods receipts and goods issues with SAP

o Managing inventory of small commodity items cycle counts, audits and full physical counts of large furniture warehouse inventories; and

o Managing and creating documents for inventory tracking sheets, updating existing inventory tracking sheets

· A minimum of 3 years’ experience with the following software applications:

o MRP (Remedy/FACTS and ERP (SAP)

o OS, internet browsers

o Integrated Management System (IMS)

· A minimum of 4 years’ experience working in Museums or Galleries in collections management, or inventory registration roles

Job Type: Fixed term contract
Contract length: 36 months

Benefits:

• Dental care
• Paid time off

Flexible Language Requirement:

• French not required

Experience:

• Working in Museums or Galleries in Collections Mgmt: 4 years (required)
• MRP, OS, IMS: 3 years (required)

Licence/Certification:

• MUST hold a Secret security clearance (required)

Work Location: Hybrid remote in Ottawa, ON K1N 0C5

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