Job Description
JOB OPPORTUNITY
About the CFPC
The College of Family Physicians of Canada (CFPC) is the professional organization that represents more than 42,000 members across the country. The College establishes the standards for and accredits postgraduate family medicine training in Canada's 17 medical schools. It reviews and certifies continuing professional development programs and materials that enable family physicians to meet certification and licensing requirements.
Our Mission: Leading family medicine to improve the health of all people in Canada—by setting standards for education, certifying and supporting family physicians, championing advocacy and research, and honouring the patient-physician relationship as being core to our profession.
Our Vision: Leading family medicine. Improving lives.
Our Values: Caring; Learning; Collaboration; Responsiveness; Respect; Integrity; and Commitment to Excellence.
We are recruiting for an AFM Project Management Lead
Posting #: 2023-60
Department: Academic Family Medicine Administration and Accreditation
Division: Academic Family Medicine
Reports to: Manager, AFM Administration and Accreditation
Classification: Support Staff
Status: Permanent Full Time
Contract end date (if applicable): N/A
Job Family: Professional/ Knowledge Worker
Full Time Equivalent: 1.0
Bilingual (English/French): No
Salary Range: Min. $79,636.18 Mid. $99,545.21 Max.$119,454.26
Summary
The AFM Project Management Lead works alongside the other Project Management Lead(s) and under the direction of the AFM Executive Director and AFM Manager to ensure effective and successful planning, management, and organization of division projects (currently the Outcomes of Training Project which is a national multi-year-and-stream project spanning family medicine education and practice reform). The AFM Project Management Lead will work collaboratively with internal and external project team members, CFPC service departments, various Committees and member groups, and partner organizations. The AFM Project Management Lead will have advanced project management skills and experience and will be required to develop and scope project and budget plans, create knowledge products, develop, and enact multiple project methodologies, technologies and techniques, organize and deliver hybrid meetings, focus groups, interviews and retreats/summits, and support human resource administration including project consultants.
Main Responsibilities may include but not limited.
Project Development and Management
Manage major AFM Projects (e.g., Outcomes of Training Project (OTP)) operational development, planning and execution:
· Develop, maintain, and monitor project operations including workplans, schedules, budgets, actions and decisions.
· Draft statements of work, prepare and execute contracts, and oversee the communication and meetings with, and deliverables of project consultants.
· Collaborate on the development and maintenance of budget proposals.
· Research, synthesize and interpret pertinent information, data, and literature to inform the project.
· Plan, participate in, document and action internal and external project meetings with team members, stakeholders, and/or consultants.
· Design, create, maintain, and summarize findings from data-gathering and consultation activities (e.g., focus groups, expert panel interviews, surveys)
· Manage and maintain adequate project documentation, files and data.
Partner Engagement and Communication
· Acts as a liaison to build and advance effective relationships for project deliverables, and to develop and manage project communications with other departments, divisions, and external partners.
· Manage and plan retreats and summits in virtual, face-to-face and hybrid formats end-to-end ranging in size from 10-400 participants.
· Act as lead support for identified groups and projects to advance the intercollegiate strategic work of partner Colleges, Chapters, and departments of family medicine for core family medicine training and enhanced skills.
· Manage and ensure participatory, consultative and scholarly approaches at and through meetings, presentations, retreats, summits and conferences.
Knowledge Product Development and Knowledge Translation
· Draft and enact timely knowledge translation plans, program evaluation, literature reviews and dissemination strategies.
· Develop various mixed-media knowledge products in collaboration with the project team and service departments including but not limited to presentations, web content, briefing notes, proposals, evidence summaries, reports, and videos.
· Engage, promote, and represent the AFM Administration Division on college-wide policy projects (i.e. NWOM pilot, AODA compliance, workforce solutions group) and as part of a cross- functional team supporting AFM departments.
· Promote use and awareness of virtual engagement strategies and enhancement of content using new and existing platforms (e.g., Remo for Teams, Learning Management System(s), Mendeley Reference management, podcasts, etc.)
Committee and Working Group Management
Manage the overall function of Project/OTP committees and related working groups including:
· Develop Terms of Reference
· Recruit and maintain membership.
· Build trusted relationships and maintain open dialogue to ensure project deliverables Manage meeting preparation activities.
· Prepare agendas, background documents, summaries, minutes, progress reports, presentations.
· Plan, manage and communicate the work and assignments of the committee(s) and working group(s)
· Establish timelines and compile, edit and track iterative content development within deadlines.
Related Duties
· Ensure effective and professional communications with all internal and/or external contacts.
· Develop and maintain collaborative relationships at all levels of the organization to build trust and confidence in the services provided.
· Work in accordance with all CFPC policies, procedures, and processes with all applicable legislation
· Work in accordance with all health and safety requirements
· Demonstrate behaviors aligned with the CFPC Values in Action
· Contribute to delivering on the overall work plan of the department and strategic goals of the CFPC
· Participate in the development and/or execution of special projects as required.
· Participate on internal staff committees or working groups as required.
· Participate in the onboarding of new team members as required.
· Support the team and collaborate with colleagues to ensure departmental needs are met including absence coverage and cross-training as required.
Requirements
· Master’s degree in education or equivalent degree or experience in a relevant human service/healthcare/education discipline.
· 5 years of experience in a project coordinator role with a focus on not-for-profit, health care, and/or education sector.
· 5 years of experience designing and creating online surveys.
· PMP or Project Management Certification preferred.
· French is an asset.
· Advanced Microsoft Office Suite.
· Advanced ability to communicate with diverse audiences, support change management, to synthesize information, to work independently and be a team player.
Working Conditions
- Occasional weekend or evening committee meetings.
This role is based in Mississauga and the successful candidate may have the ability to work remotely in accordance with the Organization’s policies and procedures dealing with remote and/or hybrid work arrangements in effect from time-to-time.
The CFPC is committed to employment equity and diversity in the workplace and welcomes applications from women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity or expression. The CFPC is committed to fostering a healthy and positive work environment. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, The CFPC encourages applications from all qualified candidates and will accommodate applicants’ needs throughout all stages of the recruitment and selection process. If selected to participate in the recruitment and selection process, please inform Human Resources of any accommodation(s) that you may require to ensure your equal participation.
We thank all those who apply but only those selected for further consideration will be contacted.
Job Types: Full-time, Permanent
Salary: $79,636.00-$99,545.00 per year
Benefits:
Flexible Language Requirement:
Schedule:
Ability to commute/relocate:
- Mississauga, ON L4W 5A4: reliably commute or plan to relocate before starting work (required)
Application question(s):
- Do you have experience in a Not-for -profit sector?
- Do you have experience working in a health care or education sector?
Education:
- Master's Degree (required)
Experience:
- Project management: 5 years (required)
- designing and creating surveys online: 5 years (required)
Language:
Work Location: Hybrid remote in Mississauga, ON L4W 5A4
Application deadline: 2023-08-04
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