Job Description
Apex Geomatics has an exciting opportunity for an Administrative Manager to join our evolving organization.
Apex Geomatics is a proud Indigenous-owned company that has been providing quality surveying services on major projects throughout Western Canada for the past 20 years. A young, adaptable, forward-thinking group, Apex is committed to aligning our clients with the future of data acquisition and application. A Company built on long-lasting relationships, we seek individuals who share in our vision and embody our core values of Integrity, Precision, Efficiency, Teamwork and Inclusion.
Reporting to the President, the Administrative Manager will provide leadership, management and accountability in overseeing the daily administration operations within the company. In this role, the individual will be instrumental in the development and implementation of office operation procedures that will maximize quality and efficiency. Duties will consist of a variety of activities from travel coordination to financial administration and human resources. The ideal candidate is a team player with an analytical mind and a proactive approach. They will be an organized multitasker with exceptional communicative abilities and problem-solving skills.
Essential Responsibilities
- General administrative support.
- Manage AR and AP operations effectively, including processing invoices, expense reports, collections and payments.
- Facilitate human resources functions and reporting.
- Facilitate an effective hiring process, aiding in the recruitment, selection, onboarding and offboarding of workers.
- Travel coordination for workers commuting to work site locations.
- Assist with scheduling and coordination of work site mobilizations and demobilizations.
- Review and process daily timesheets to ensure accuracy, completeness and authorization.
- Manage and process bi-weekly payroll.
- Prepare payroll related filings and supporting documentation, such as year-end tax statements, T4s and Records of Employment.
- Manage employee benefits.
- Review monthly bank and account statements, investigate and resolve discrepancies.
- WCB account management inclusive of estimations, invoices and clearance to work.
- Manage incoming and outgoing mail and deliveries.
- Maintain filing system and control of documents.
- Create written and typed reports, including memos and business letters.
- Communicate effectively and regularly with senior management to ensure department needs and objectives are being met.
- Development and implementation of effective and efficient administrative systems.
- Planning, scheduling, and promoting of office events, including meetings, interviews, orientations, and training sessions.
- Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
- Organize facilities services and maintenance activities.
Capabilities and Qualifications:
- 3+ years' experience in a similar role, preferably managerial.
- Post-secondary education with either a degree, diploma or certificate in Administration, Business Management or other relevant fields.
- Knowledge of financial operations and basic accounting principles is required.
- Proven HR-related experience considered an asset; knowledge of HR functions such as compensation and benefits, recruitment, labour laws and performance management.
- Highly professional, responsive, and flexible, with the ability to manage competing priorities.
- Proficient in Microsoft Office Suite and previous experience with platforms such as Xero, Ceridian and BambooHR, considered an asset.
Why Join Apex?
- A Company that embraces diversity and inclusion.
- Competitive pay commensurate with experience.
- Comprehensive benefits package and health savings account.
- RRSP matching program.
- Employee recognition program.
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